MVDC Commercial Call Out, Installation, Repair and Maintenance

Mole Valley District Council (the Council) invites tenders for the provision of Electrical and Mechanical Services as set out in these documents.

It should be noted at the outset that the Council's Electrical Services requirements and Mechanical Services requirements form their own independently awardable Lots and subsequent Contracts: Lot One is for a supplier to provide Emergency & Reactive Call Out, Planned Maintenance, Repair and Installation Electrical Services to the Council's Commercial Portfolio. Lot Two is for a supplier to provide Emergency & Reactive Call Out, Planned Maintenance, Repair and Installation Mechanical Services to the Council's Commercial Portfolio.

The Commencement Date for the delivery of the services is scheduled to be on Tuesday 14th May 2024 at 00:00 hours. The Contracts will be awarded for a period of 3 years until Thursday 13th May 2027, with an option to extend for a further 2 year period subject to performance and the absolute discretion of the Council.

The Council is procuring this contract following the Open Procedure under the UK Public Contract Regulations 2015 and the Council's Procurement Code. The Council will be issuing separate Contracts to the winning bidder of each Lot. There are no restrictions or limitations on the number of Lots you can bid for.

The Council is seeking to contract with an organisation that will manage the Services to the highest levels of satisfaction, professional standards and cost effectiveness. The Contractor will be expected to deliver improvements to service delivery and value for money over the life of the contract.

The Information for Bidders document contains the information and instructions that Bidders need to ensure that a compliant and completed tender is submitted. Please read the Information for Bidders document carefully as failure to comply with any instructions may result in the rejection or disqualification of your tender from this tender process.

Additional information: The Council`s full requirements and details of how to tender for this opportunity are available by clicking the Express Interest button.

How to obtain the Tender Documents Interested parties should register their interest in the project via the In-Tend website https://in-tendhost.co.uk/sesharedservices/aspx/Tenders/Current The Tender documents can be accessed when logged into In-Tend by selecting 'View Details' on the relevant tender advert and clicking the 'Express Interest' tab. Once in the tender there are five tabs, namely 'Tender', 'ITT - documents', 'Correspondence', 'Clarifications' and 'History'.

Select the 2nd tab (ITT - documents) where you will find useful information under 'Tender Details'. Continue to scroll down to the heading 'Tender Documents Received' where you will be able to view / download the documents. Please download all the documents and read very carefully.

Opting In and Opting Out Please note you are required to 'Opt In' before you can access the 'My tender Return' to start populating your response.

The 'Opt Out' functionality will also be available throughout the duration of the tender process. Opting out will give you the option of declaring you no longer want to receive any further communication in relation to this tender along with the opportunity of providing comments and feedback for this decision.

You can choose to 'Opt In' at any time during the tender process if you initially decided to 'Opt Out'.

Further Guidance In addition, guidance on how to participate in a tender, download and upload documents / returns and if required, register your company (free of charge) can be found on the In-tend site under the 'Help' or 'Information for Suppliers' buttons.

Receiving Notification Emails To ensure you receive email alerts and notifications from our system, please add the email domain `@in-tendorganiser.co.uk` to your Safe Senders list.

Is a Recurrent Procurement Type? : No