Property Transformation Programme - Workplace Services Management

The Ministry of Justice (MoJ) wishes to award a contract for the provision of Workplace Services Management (WSM) as part of the Property Transformation Programme (PTP).

The Workplace Services Management (WSM) Contractor is a new role that will support the MoJ to effectively monitor and report on the delivery of services across the Buyer Premises. The WSM will ensure that the Property Directorate has the required functions and capabilities in place to support the commencement of services under the new total facilities management (TFM) contract(s) from October 2026.

Workplace Services Management will be a managed service that provides the following key capabilities:

Integrated Digital System and management of a Common Data Environment

Performance Management, Analysis and Reporting

Innovation, technology and data

Workplace Support Services

Assurance and Compliance

Contingency Planning and Disaster Recovery

Asset Management

Sustainability and Social Value

Projects and Project Management

PTP (of which Workplace Services Management is part) is planning to transform FM across the full HMPPS estate, which includes Prison, Probation and HMPPS Premises. PTP may also be rolled out to any other MoJ estate, including potentially HMCTS estate in future.   The role of the WSM Contractor will therefore be required to support any and all such estate. The Authority intends to award the WSM Contract in November 2025, with an expectation of an In Service Date of July 2026. These dates are indicative.

The Contract will have a five (5) year Initial Term from the WSM In Service Date (ISD) (therefore excludes the Mobilisation Period between the Effective Date and the ISD), with the option to extend beyond the end of the Initial Term for a further period of up to two (2) years, in increments at the Authority's sole discretion. The extension option is exercisable at the Authority's sole discretion.

Additional information: MoJ is using AWARD® for on-line electronic interaction for the Procurement. All communications linked with the WSM Procurement, including Clarification Questions, will be sent through and recorded by AWARD®.

The AWARD® website address for this project is: Sign in to AWARD - Property Transformation Programme (commercedecisions.com).

To participate in this Procurement, potential suppliers must:

Email: [email protected] providing the email contact details of two people per potential supplier.

MoJ will issue a non-disclosure agreement (NDA) via Adobe Sign for the potential supplier to sign.

Once the NDA is signed by both the potential supplier and the Authority, AWARD® user accounts will be created for the email addresses provided. Each potential supplier is limited to only two (2) AWARD® user accounts.

Potential suppliers who were involved in the WSM pre-tender market engagement (PTME) (advertised through the notice at IV.2.1) may have already signed an NDA (this was required to access draft procurement documents). Those potential suppliers will not be required to sign a further NDA as that NDA will apply also to the WSM Procurement. Suppliers will still need to email [email protected] if they wish to participate in the procurement.

For any new users login details will be forwarded from AWARD® via e-mail. To access the AWARD® system, a user will need to read and accept the terms and conditions for the usage of AWARD®, and confirm the same.

For all queries relating to AWARD® user accounts, including login, access issues and the overall functionality and operation of AWARD®, please refer to the AWARD® website at: https://help.commercedecisions.com; this web link will enable you to obtain online help with the application and provide you with current helpdesk contacts

Additional information can be obtained from: the above mentioned address

Tenders or requests to participate must be submitted electronically via AWARD as mentioned above.