Installation of Immersive Classrooms

East Durham College requires a contractor to specify, supply, deliver and install two immersive classrooms at Willerby Grove Campus in Peterlee.

The college request pricing for: specification, design, supply, delivery and installation of two immersive classrooms.

Following evaluation of responses, the college will determine which option is best for the college and will notify upon award the option awarded.

Minimum Requirements

The successful tenderer must be able to meet the following minimum requirements to progress in this opportunity:

o Conduct an on-site appraisal of prospective locations. o Immersive rooms must enable connection to & from remote locations. o Design & specify appropriate technology and associated software. o Infrastructure to supply & install 12 cameras to enable the digitalisation of 2 clean labs which connect to the immersive room. This will need to be invoiced and supplied before 31/03/2024 for this part of the contract. o Deliver, install and complete the whole contract on site by 31/08/24. o Include an option for a portable immersive space. Tenderer to identify any additional items that have not been specifically requested by the College, but which are required to deliver a complete solution. Any additional costs must be identified in the Pricing Schedule.

Software Tenderer must detail what software is required and or included as part of their tender submission. Please provide variations of software available. Confirm whether licence costs are one off or annual renewal and advise of the notice period for termination.

Installation and Commissioning Tenderer to detail installation and commissioning including but not limited to assembly and set up time scales, any costs associated must be included in the pricing schedule.

Support, Maintenance and Warranties The tenderer must ensure that the equipment is provided with manufacturers guarantee/warranty and whether extended warranties are available. The tenderer must be able to offer a technical helpline should the college experience any technical issues.

Training Tenderer will be required to provide training to staff on the functionalities of the immersive rooms and associated software, including but not limited to, in person, user guides and training manuals.

Delivery The supplier will be responsible for the delivery and installation of the goods. And should detail any specific delivery requirements in their response. (Including but not limited to access requirements for delivery of goods)

Delivery and installation will be required at Willerby Grove Campus.

East Durham College Willerby Grove Peterlee SR8 2RN

Tenders and all associated documentation must be submitted via e-mail to [email protected] [email protected] "Tender for Installation of Immersive Classrooms" must be stated in subject box. All queries must be submitted to the above contact details at least 4 working days prior to the deadline for submissions.