Long Term Vehicle Rental Agreement - Lebanon

The purpose of this Invitation to Bid (ITB) is to solicit proposals from licensed, reputable and experienced vehicle hire companies based in Lebanon to establish a Long-Term Agreement (LTA) with ARK for the provision of hire vehicles for 12-months between 1 November 2024 and 30 October 2025. The chosen supplier will provide vehicles as required, for use by ARK throughout Lebanon in accordance with the requirements and details outlined in this RFP and the Statement of Work (SOW) at Annex 1. Vehicles will be requested through monthly Call Down Orders (CDOs). It is expected that ARK will hire 20 vehicles per month, but the quantity is determined by operational demand and programmatic needs and may increase or decrease throughout the term of the contract.

ARK is a stabilisation and development company committed to empowering local communities and beneficiaries in conflict, post-conflict, and fragile areas through the provision of evidence-based programmatic interventions, policy recommendations, research and capacity-building. Working with local communities, ARK seeks to understand and mitigate the negative effects of conflict and instability, enhancing social cohesion and resilience whilst promoting human security, development and economic opportunity. ARK is registered in the United Arab Emirates, with project offices in Lebanon, Jordan and the UK. The services requested within this ITB are required for the Beirut branch office.

4. General Instructions

a. This ITB consists of the following documents:

(1) This ITB with submission instructions and evaluation criteria.

(2) Annex 1: Statement of Work

(3) Annex 2: Proposal Declaration Form

(4) Annex 3: Submission Templates 1, 2, 3, and 4.

b. Proposals should be submitted via email to [email protected] adhering to the following instructions.

(5) Your proposal should be prepared in English.

(6) All documents should be sent as PDF attachments. RAR and other file types will be rejected.

(7) Include a Proposal Declaration Form

(8) Provide a copy of your company registration documents.

(9) Submit a Technical and Price Proposal.

c. Technical and price proposals should be sent as two attachments in one email. The email should be titled ITB-LTA-24-ARKLB1531. The technical proposal should contain the declaration form and company registration documents. Do not reference price in the technical proposal as ARK will evaluate all technical proposals on merit. Proposals that fail to meet the tender instructions will be rejected.

d. ARK must receive Proposals no later than 7 October 2024, 18:00 (Local time - Beirut). Any late proposals will be rejected.

e. Interested parties should notify ARK of their intention to bid by emailing [email protected]. This helps ARK to understand the level of interest in this tender and potential suppliers will be notified of any changes to the tender.

For full details, please refer to the attachment.