PURLEY-ON-THAMES PARISH COUNCIL. CONVERSION OF AGRICULTURAL LAND INTO A NATURAL TURF PLAYING FIELD.

We are pleased to invite your company, on behalf of Purley-on-Thames Parish Council, to submit a tender for the conversion of agricultural land into a natural turf playing field on land adjacent to Goosecroft Recreation Ground, Goosecroft Lane, off Beech Road, Purley-On-Thames, near Reading, Berkshire RG8 8DR.

Please find attached one set of the Tender Documents comprising:

1. Specification including summary of Contract Preliminaries & Form of Tender. 2. Work Schedules (in Excel - for ease of return). 3. Return documents (in Word - for ease of return). 4. Tender assessment criteria.

Your tender submission should comprise the following:

1. Completed Form of Tender. 2. Completed Work Schedules. 3. Completed Method Questionnaire. 4. Completed Subcontractors Questionnaire. 5. Completed Past Experience Questionnaire. 6. Proposed programme of works on weekly resolution.

Please note, the tenders will be assessed on the basis of 70% cost, 30% quality as per the attached criteria.

The signed tender submission is to be returned by email to [email protected] by no later than 12:00 on Friday the 16th of August 2024.

Please note the following:

1. Check the tender documents and notify us immediately if there are any omissions. 2. All items in the Work Schedules are to be priced in GBP. Any costs relating to items which are not priced will be deemed to have been included elsewhere in your tender. 3. Tenderers should note that all bids will be carefully scrutinised and, after making any necessary enquiries, any bids which are considered not to be credible, whether on the basis of price or resourcing, will be eliminated. 4. Any questions you may have regarding any part of these documents are to be presented in email to [email protected] by no later than Wednesday the 7th of August 2024. All tenderers will receive a copy of all the questions submitted, together with replies, via email by Friday the 9th of August 2024. 5. In order to facilitate the proper comparisons of tenders, no unauthorised alterations to the tender documents shall be made. Tenders containing unauthorised alterations or qualifications may be rejected. If you desire to make any changes, your proposals should be submitted to us in time to be considered and, if approved, circulated to all tenderers.

Arrangements for undertaking a site visit during the tender period can be found in Section 2.1.3 of the Specification. It is recommended that Contractors visit site and should familiarise themselves with site constraints.

N.B. We and the client reserve the right to not award a contract from this tender process.