Highways Planned and Reactive Maintenance and Street Lighting contract

Our Highways Planned Maintenance and Street Lighting, contracts are expiring at the end of March 2024. We would like to invite the market to an informal supplier event to carry out market engagement to provide information that will inform and shape future service provision.

The following service areas are being considered: Planned Highways maintenance Reactive Highways maintenance Street Lighting & associated Services Gully Cleansing Winter Maintenance New schemes - minor New Schemes - major Sign & Lining Installation of equipment/infrastructure on the public highway and off street Structures and Bridges Flood management and drainage maintenance Emergency - out of hours call outs Call off for Professional Services

The events will be held between 6 and 10 March 2023. The schedule will be confirmed later and will depend upon the number of suppliers that would like to attend. The session will be via Teams and start with a 20-minute presentation followed by a 1-hour Q & A session where the questions will be based on those set out below. As this is an informal session there is scope to deviate from the questions depending on the responses and discussion on the day.

Please contact Mel Gadd: [email protected] by midday on Friday 24 February 2023 to register your interest in attending.

This is not a full procurement exercise and London Borough of Havering does not in any way commit itself to conducting one now or in the future. This information does not, and will not, form any part of any subsequent contract between the Council and any future Provider. The Council may go out to procurement for the Services in the future. However, neither the issue of completing this questionnaire, nor any of the information presented within the questions, should be regarded as a commitment or representation on the part of the Council to go out to procurement or to enter into any future contractual arrangement.

Please note that whether you participate in this exercise or not, it will not have any bearing on you being part of any future procurement exercise or additional market testing, should the Council decide to pursue it. This is Without Prejudice to any future procurement opportunities with LB Havering

Additional information: This is an information gathering exercise and a response does not guarantee an invitation to tender for any services which the Council may advertise, nor that the Council will procure any such services or accept any proposals offered.

The Council is looking at the implementation of a new highways contract, including road schemes, planned repair and planned maintenance of existing highways and other public areas: Re-surfacing and reconstruction of highways including laying of specialist surfaces; Maintenance, repair and replacement of street furniture, including non-illuminated signs, railings etc.; Laying of road markings; Highway drainage; Street Lighting. This is not at this stage a comprehensive list of all the services we may require from any potential contract.

Planned Agenda for the Q& Sessions

20-minute presentation to include:

Range of services and experience for current/previous contracts and how this would be relevant to the range of services required for those listed above.

Please contact Mel Gadd: [email protected] by midday on Friday 24 February 2023 to register your interest in attending the Q&A session.

Innovation and efficiency savings that could be achieved.

Environment and Social Value aspects

1 hour Q & A session

Please provide details of your depot facilities that you deliver these services from and particularly how you would deliver services to Havering

Please consider the services above and advise on your suitability to deliver each and previous experience of doing so including examples.

Please advise what you consider to be the optimum contract term including optional extensions for you to invest in this opportunity

Please indicate the optimum cost/quality split and preferred pricing mechanism for contract

Please indicate if you would be required to subcontract any of these services and if so indicate if this would be with multiple suppliers which would include SME's

Please indicate your view on incentive-based contracts including the measurement of KPI's and default deductions.

Please indicate based on forthcoming and concurrent opportunities elsewhere in the region whether any Havering procurement would be a priority for your company.

Please indicate what you feel would be the key contractual risks to any procurement.

Please indicate what you feel would be the most advantageous procurement procedure for these services and your view of subdivision into lots.