Walton Community Council Community Asset Security

The security, opening and closing of a Multi-Use Games Area (MUGA) and the security, opening and closing of three car parks at Browns Wood Sports Ground, Walnut Tree Sports Ground and Wavendon Gate Sports Ground. The bidder will be required to submit a proposal explaining how it will meet WCC's requirements as described in the specification at Section 10 of this document and the commercial terms on which WCC propose to contract in due course with the successful bidder.

INSTRUCTIONS TO BIDDERS THE ITT IS AN ATTACHMENT ON THIS NOTICE Please read the instructions on the ITT procedures carefully. Failure to comply with the instructions or to return any of the required documents or information may invalidate your bid. Your bid must be returned by the time and date given.

Your proposal should follow the format described and you should answer the specific questions set out in this document. The tender process will be conducted in a manner that ensures bids are evaluated fairly against weighted criteria set out in Section 11.

The following must be completed: a) Form of Quotation b) Statement of Non-Collusion c) Evaluation Questions d) Pricing Schedule (What you will charge for the works) e) Copies of Insurance Schedule, as appropriate f) All supporting documentation as required

Respond in full to each of the questions to allow WCC to make an informed selection of the most appropriate solution. This is to ensure that WCC can compare each of the options and suppliers in a fair, like-for-like manner.

Indicate if your bid is reliant on any third parties for any aspects of fulfilling the service. In such cases you should provide full details of subcontractors and partners, the nature of the relationship and the intended balance of work to be completed, and copies of quality assurance arrangements operating with subcontractors. Failure to do so may lead to your bid being rejected.

Envelopes and packages used to return the ITT must bear no reference to the bidder's name. Quotes received before the due deadline will be retained unopened until then.

Questions About the Invitation to Tender You may submit questions or points of clarifications relating to the quotation and documentation, by post or email, by no later than 5pm on Wedn. 4 October 2023

to: Lesley Davies, Operations Officer, Walton Community Council, MK SNAP Building, 20 Bourton Low, Walnut Tree, Milton Keynes, MK7 7DE Email: [email protected]