CF Contract Notice: Matrix Programme - Technology (including ERP) & Systems Integration Services Procurement (Jaggaer Project: prj_1484)

The Authority intends to launch a single "bundled procurement" for a SaaS Solution along with a Systems Integrator (SI). By "bundled procurement" the Authority means that the SaaS Solution and Systems Implementation solution are developed to work together in partnership from the outset to jointly propose a cohesive solution and delivery approach which meets the Authority's outcome-based requirements and demonstrates they are a compatible supplier partnership.

Procurement Procedure: The Authority is conducting this Procurement using the Competitive Procedure with Negotiation in accordance with the requirements of Regulation 29 of the PCR Regulations 2015. Suppliers should familiarise themselves with this Regulation.

Description of Options: The period of the agreement relating to the Matrix Solution as supplied by the SaaS Vendor will be for up to 10 years, with the option of extension for up to 2 further years. The period of the agreement with the Systems Integrator for implementation and support services will be for an initial period of 5 years, with the option of extension for up to 2 further years with an optional requirement for ongoing support thereafter which might potentially continue for the term of the SaaS Contract. Expectations for the duration of licenses for systems that are not provided by the SaaS Vendor shall be equivalent to the term of the SaaS Contract.

Expected Launch: The publication of this notice signals that the Department for Science, Innovation and Technology intends to launch a procurement 05/07/2023.

Accessing the opportunity: The suite of SQ Procurement Documents, including draft specification and specific details of the "Competitive Procedure with Negotiation" relating to this procurement exercise can be found at the following link under Ref PQQ_30;

https://beisgroup.ukp.app.jaggaer.com/

***IMPORTANT*** Further information relating to this opportunity can be found within the published FTS Contract Notice: https://www.find-tender.service.gov.uk/Notice/018976-2023

Additional information: Registering on Jaggaer:

IMPORTANT INSTRUCTIONS: Due to our unique "bundled procurement" and restrictions within our e-procurement system (Jaggaer), specifically with regards the ability to process Consortium bids, we are stipulating that ONLY the 'Lead Bidder' submits bids via Jaggaer on behalf of their respective 'bundle' - This is to mitigate against technical restrictions within our e-procurement system, only. Each unique bid which is submitted, must be through a UNIQUE Jaggaer account e.g. if a single supplier intends to engage and submit 3 unique bids / bundles with different partners, they would be required to create up to 3 unique Jaggaer accounts for their respective 'bundles' to process / submit tenders - a single account to manage more than 1 bid / bundle, IS NOT permitted.

Please note. this does not restrict any interested supplier (SaaS OR SI) from registering on the DSIT (BEIS) Jaggaer portal to view / participate (as per the instructions above) in this procurement opportunity (URL below):

https://beisgroup.ukp.app.jaggaer.com/

Jaggaer registration guidance video; https://beisgroup.ukp.app.jaggaer.com/esop/ogc-host/public/beisgroup/web/user_guide.jst

1. Click the link to register - Accept the terms & conditions & click 'continue' - Enter your correct business & user details - Note your chosen username & click 'Save'. You will receive an email with your temporary password.

Please ensure that the person who will be conducting the communications on behalf of your organisation is the official contact in your Jaggaer registration.

All associated questions and/or clarifications must be communicated through the Jaggaer E-Sourcing portal, adhering to Public Contracts Regulations 2015, section 18, transparency requirements.

The publication of this notice signals that the Department for Science, Innovation and Technology intends to launch a procurement on 05/07/2023.

For further assistance with regards registering on Jaggaer, please consult the available help; Phone; 08000 698 632 Email; [email protected] OR contact the eTendering 'help desk', available through the Jaggaer eSourcing portal.

2. To participate in this procurement opportunity - Login to the portal with the username/password - Click the 'PQQs / ITTs Open To All Suppliers' link. This procurement opportunity is identified within Jaggaer as;

"pqq_30 - Matrix Programme - Technology Solution and System Integration Service (prj_1484)"

URL: https://beisgroup.ukp.app.jaggaer.com/go/07324102018907B5A9F5

***IMPORTANT*** Further information relating to this opportunity can be found within the published FTS Contract Notice: https://www.find-tender.service.gov.uk/Notice/018976-2023