TENDER FOR THE SUPPLY OF PLAY AREA EQUIPMENT REPAIRS AND PLAY AREA AND BALL COURT SURFACE REPAIRS.

Basingstoke and Deane Borough Council (the council) currently has over 150 play areas and 14 ball courts throughout the borough and are committed to maintaining them to ensure the equipment is safe and in good working order. The Council is seeking to appoint a contractor to supply both a planned and reactive repair service encompassing all of the play areas and ball courts within the borough. The successful contractor will be capable of repairing all makes and types of play equipment together with surface repairs. The contract will be for a period of three years with an option to extend for a period of two further years (3 + 1+ 1).

Additional information: INVITATION TO TENDER FOR THE SUPPLY OF PLAY AREA EQUIPMENT REPAIRS AND PLAY AREA AND BALL COURT SURFACE REPAIRS.

Introduction

Basingstoke and Deane Borough Council (the council) currently has over 150 play areas and 14 ball courts throughout the borough and are committed to maintaining them to ensure the equipment is safe and in good working order. The Council is seeking to appoint a contractor to supply both a planned and reactive repair service encompassing all of the play areas and ball courts within the borough. The successful contractor will be capable of repairing all makes and types of play equipment together with surface repairs. Please refer to the tender documentation for a full list of locations (App C) and full asset list of current equipment (App D).

The contract will be for a period of three years with an option to extend for a period of two further years (3 + 1+ 1).

This procurement process is being conducted in accordance with the Public Contract Regulations 2015, under an Open Procedure.

The Council has proposed the following timetable for this Tender process:

Dispatch of ITT: Friday 18th November 2022 Questions & Answers: Frid 18th Nov - Weds 5th Jan 2023 Return of Tender: 12.00.00 Wednesday 11th January 2023 Evaluation of Tender: Tuesday 24th Jan 2023 Notification of Contract Award to Tenderers: Thursday 26th January 2023 End of standstill period : Monday 6th February 2023 Contract commencement meeting: TBN

The Council reserves the right to change the above timetable and Tenderers will be notified accordingly where there is a change in the timetable.

The Council is utilising an electronic tendering tool to manage this procurement and communicate with Tenderers. Accordingly, there will be no hard copy documents issued to Tenderers and all communications with the Council, including the submission of Tenderers' Responses, will be conducted via the ProContract system, which can be accessed using the following link: http://sebp.due-north.com

If you need any further assistance or have any queries about using the ProContract system please contact the PROACTIS support team; contact details are as follows: Email [email protected] OR log a support call directly using the following link: - https://proactisservicedesk.kayako.com/

Please note expressions of interest must be registered before 11.30a.m on Wednesday 11th January 2023. After this time no new suppliers will be able to register and download the Tender documentation on ProContract. Completed tenders and supporting information should be returned no later than 12:00:00 (Midday) Wednesday 11th January 2023.