T23/15_Cambridge and Chelmsford Residential Summer Cleaning Services

Please find attached documents relating to the procurement for Residential Summer Cleaning at our Cambridge and Chelmsford campuses.

Please note the closing date for your Selection Questionnaire submission(s) is 12 noon on 16th January 2024. Please do not complete the Invitation to tender (ITT) documentation at this stage. You will be informed in due course whether you have progressed to the ITT stage.

The opportunity has been split into 2 lots as follows:

Lot 1 T23/15a Cambridge Summer Cleaning Services

Lot 2 T23/15b Chelmsford Summer Cleaning Services

Bidders are welcome to provide a submission for one or multiple lots.

Bidders must check that all the documents listed in the contents have been received by the Bidder and are complete in all respects.

Bidders are reminded that large electronic files may take time to upload to In-Tend. Bidders must allow sufficient time to fully transmit all files they wish to submit prior to the published closing time. Please see paragraph 1.15 of the Selection Questionnaire document for further information.

End date for Contract Finder is for information only.

Additional information: https://in-tendhost.co.uk/angliaruskinuniversity/

The tender is being conducted electronically using the Anglia Ruskin University eTendering system which can be found at https://in-tendhost.co.uk/angliaruskinuniversity/ . To receive documents, the users must first register and obtain log in details. Existing users should log in to the website and express interest.

Delivery Notes

A cleaning contractor is required to clean the rooms/areas in our Residential areas at our Cambridge and Chelmsford campuses which are vacated in early/mid-June each year, and to clean parts of the Halls of Residences as required throughout a defined period during the summer months for summer business (exact dates to be confirmed each year with the Universities Facilities manager or their representative - usually 14-16 weeks, early/mid-June - mid/late September each year), ensuring rooms/areas are ready for the new student intake in September. There may also be a requirement to provide hotel style cleaning for any commercial summer business for student rooms that are used for this purpose throughout the summer. Note that this is a schedule of rates type agreement, with our Residential Services team detailing which services are required and by when throughout the period in question. The vast majority of the work will be light and deep cleans of the student bedrooms and kitchen areas, with other cleaning services as detailed requested on a as needed basis. Please note that there is no minimum guaranteed work, and the required quantity of cleaning services can vary throughout the period, so flexibility is vital. However, based on 2022 expenditure, we expect to spend around £85k at Cambridge and £65K at Chelmsford excluding vat each year on these services.

Is a Recurrent Procurement Type? : No