Community Café Tender

Stratton St Margaret Parish Council is seeking proposals from qualified and experienced individuals or organisations to manage and operate a community café located within the Parish Councils Community Hub in Beechcroft Library:

Beechcroft Library, Beechcroft Road, Upper Stratton. SN2 7QQ

The aim of the community café is to provide a welcoming space alongside the Library for residents to gather, socialise, and enjoy food and beverages. We are looking for a partner who shares our commitment to community engagement, sustainable practices and service delivery.

After community consultation the biggest request from residents from the Community Hub (Library) was to create a café space, a Parish Council Working Party recommended to enter into partnership with another organisation to enable a community café provision.

The café space itself sits at the front right of the Library (when facing the Library) with bi-folding doors onto the outside space, there is a counter with storage, sink and a space for fridge/freezer. The space is approximately 54 square metres and can seat around 28 people comfortably, it will be unfurnished apart from the fixed counter, and there is a door to gain entry directly to the Library. The new café operator will need to provide the furnishings for the café seating area such as chairs and tables, the white goods (fridge, freezer and dishwasher), coffee machine and/or microwave convention oven as they see fit.

The aim is for this Community Café to be open for business in spring.

Submission Requirements:

Interested parties are invited to submit a tender referencing the Key Requirements and in accordance with the following requirements:

1. Profile: Provide an overview of your organisation. 2. Proposed Approach: Outline your proposed approach to managing and operating the community café, addressing key responsibilities and objectives. 3. Menu Proposal: Submit a sample menu, detailing the range of food and beverage offerings, pricing. 4. Community Engagement Plan: Describe how you plan to engage with the local community and community groups and promote the café as a part of Stratton's Community hub. 5. Sustainability Plan: Outline your commitment to sustainable practices within the café's operations. 6. Financial Proposal: Outline the proposal with covering the costs of the café space utilities and any rental proposition for the space. Provide a detailed financial proposal, including projected revenues, expenses, and profit margins.

Visit by appointment only.

Submission Deadline:

All proposals must be submitted by End of January 2024.

Please address your proposal to the Clerk and Proper Officer of the Parish Council: [email protected]