Staffordshire and Stoke on Trent Community and Secondary Care Orthotics Service

NHS Staffordshire and Stoke-on-Trent Integrated Care Board (SSOTICB), University Hospitals of North Midlands NHS Trust and University Hospitals of Derby and Burton NHS Foundation Trust are looking to procure an all-age Community Orthotics Service that meets the needs of the registered population of Staffordshire and Stoke-on-Trent; and a Secondary Care Orthotics Service to support inpatients and outpatients of University Hospitals of North Midlands (UHNM) and University Hospitals of Burton and Derby (UHBD). The contract will be awarded to a single provider or a lead provider that is working in a consortium/ collaborative provider arrangement. The Community Orthotics Service shall provide assessments and provision of orthotic devices (orthoses) including maintenance and repairs of these, as required, and deliver the service to patients at home, within clinical settings and/or within community venues. The Secondary Care Orthotics Service shall provide Orthotist support to patients of UHNM and UHDB. Within this, it is imperative that there is equitable access to the service, higher activity levels at reduced costs, including the use of innovation where appropriate, a better overall experience of care for patients and achievement of high-quality outcomes. This will add value and equality across the SSOT Integrated Care System (SSOTICS) and support the actions of the SSOTICS Integrated Care Partnership. The Service Specification sets out the full details of the key requirements, outcomes and objectives of the service. This includes 3 appendices setting out the requirements of the service to be provided to Secondary Care (UHNM and UHDB) and eligibility. Bidders are advised to carefully read the requirements of the service specification. It is the Bidders responsibility to ensure their full understanding of the two components of the service being tendered (Community and Secondary Care) and to demonstrate this in their responses to tender questions. ​The ICB has set an affordability threshold for the Procurement and reserves the right not ​to consider Bids that are unaffordable and above the affordability envelope of the project, ​or in in absence of an affordability envelope, the Find a Tender Service (FTS) and  ​Contracts Finder notice value. Contract length: the contract will be for 3 years with the option to extend by up to a further 2 years planned to commence 1st April 2024. The ICB may seek clarification on bids that are unusually ​ low or above the affordability threshold. Following clarification, it will reserve the right not to consider bids that are either above the affordability threshold or unusually low.  This is an indicative threshold and bidders are strongly advised to avoid exceeding the threshold. ​

Additional information: The affordability threshold is £2,492,895 per annum plus VAT where applicable. This is on a block basis and unaffected by activity values.  ​The block affordability threshold for the contract period of three years is £7,478,685 and £12,464,475 for the maximum permitted duration including the two years extension. Commissioning Authorities will evaluate bidder's prices submitted for the three year contract period for the Community Orthotics service only. The total estimated contract value of £12,869,975 represents a total indicative contract value (including extension). This includes the values for the Secondary Care Orthotics Services which are not included in the evaluation process and are shown for information.

Midlands and Lancashire CSU are conducting this procurement exercise as an agent for the Contracting Authorities NHS Staffordshire and Stoke on Trent ICB, University Hospitals of North Midlands NHS Trust and University Hospitals of Derby and Burton NHS Foundation Trust with whom the successful bidder(s) will enter into contracts for the supply of the services.

The contract conditions will be set out in the Invitation to Tender. Further details will be made available via documentation and information released during the course of the tender process. The Commissioning Organisations will be the statutory body for commissioning health services in Staffordshire and Stoke-on-Trent. Under any future legislative proposals proposed and approved by Parliament, the Commissioning Organisations above may be subject to change.

Full details can be found within the ITT documents. This procurement is for services which are Light Touch Regime services for the purpose of the Public Contracts Regulations 2015 as specified in Schedule 3 of the Regulations('Regulations'). Accordingly, the contracting authorities are only bound by those parts of the Regulations detailed in Chapter 3 Particular Procurement Regimes Section 7. The contracting authorities are not voluntarily following any other part of the Regulations. The procedure which the contracting authorities are following is set out in the MOI. As the ICB is a relevant body for the purpose of the National Health Service (Procurement, Patient Choice and Competition) (No 2) Regulations 2013 these Regulations also apply to this procurement. To express interest and participate in the tender, please register and apply via Atamis e-sourcing portal https://health-family.force.com/s/Welcome. Should Tenderers have any queries, or having problems using the portal, please contact Helpdesk at: Phone: 0800 9956035 E-mail: [email protected]