GB-Nottingham: AP2318 - Security Systems RSM Contract 2024-29

NOTE: This notice was updated on 29 September 2023 for the following reason: Please note that the reference for this procurement is AP2326, rather than AP2318.(Repairs, servicing and maintenance service for systems related to security.

SCAPE on behalf of Arc Property Services Partnership Ltd (the Client), are seeking to set up a new Contract for the repairs, servicing and maintenance (RSM) of CCTV, access control and electronic door (including 24/7 emergency breakdown cover) across various locations within the Nottinghamshire, Derbyshire, South Yorkshire and Leicestershire areas. An element of new work installations may used be utilised by the Clients Construction Services.

The NEC4 Term Service Short Contract will be used to assist the Client in conducting their RSM works.

Please note: No warranty is given to the Contractor by neither SCAPE nor the Client as to the amount (if any) or nature of the service and/or work which may be required to be carried out by the Contractor during the Contract period and no claim for compensation either contractual or otherwise will be accepted in respect of any variation in the volume of the work.

The service comprises of a number of elements including, but not limited to: •Access Control Systems (Salto, Nova) •CCTV Systems •Electronic Door Entry System •General repairs, servicing and maintenance associated with the above •Provision of a full, 24-7 emergency call-out service to attend and make situations safe during the life of the Contract.

A full guide to the services required can be found within documents K01 of the procurement documents.

The Contract will be in place for a period of 3 years, with the option to extend for 2 years (3 + 2 = max 5 years).

Projects will vary in value but as an indication (based on the last 12 months), they may be: £1-£100 (59%) £100-£500(33%) £500-£1,000 (3%) £1,000-£5,000 (5%) +£5,000 (1%)

The Procurement will be conducted in 2 stages: Stage 1 - Selection Stage - Bidders must meet all off the necessary selection criteria and provide answers to the questions asked. The questions will be marked by a panel and the top 3 scoring Bidders will progress on to Stage 2.

Stage 2 - Award Stage - Bidders will be evaluated on their submitted prices and answers to specific quality questions in order to achieve a price/quality score. The top scoring Bidder will be invited to enter the Contract.

Please note: Arc Partnership reserve the right to establish communication with the awarded Contractor, prior to the Contract start date.

Full details of the process can be found within the tender documents.)

Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.