North Northamptonshire Council Tablet Canvassing Package

North Northamptonshire Council is seeking to acquire an electronic electoral registration canvassing solution for approx. 25 canvassers using mobile devices (tablets)

The solution must be capable of seamless, single step, complete and secure real time integration with the Electoral Management Software system being used by the council during the lifetime of the contract. The solution must allow upload, via a sync facility, of elector and property data from the electoral register and import/download of data relating to electors and properties into the electoral register as part of the annual canvass and ongoing registration duties. Council staff to be responsible for creating & managing user permissions.

The solution must meet all General Data Protection Regulations & enable secure storage and transfer of personal data with associated security provisions to prevent unauthorised access.

The supplier must undertake the initial set up and provide ongoing hardware and software support throughout the duration of the contract ensuring the product retains seamless, single step integration with the EMS and meets all current and future legislative requirements.

The solution must:

Work with modern web browsers enabling staff to update elector and property records in accordance with electoral legislation to maintain the electoral register and facilitate the production of monitoring reports.

Provide the necessary functionality (hardware & software) to complete as a minimum (in accordance with legislation) electronic versions of the Canvass Form (CF) and Invitation to Register Form (ITR) in both online and offline modes.

Enable canvassers to add, amend or delete elector and/or property information including identifying categories of unoccupied property eg empty, no access, for sale etc

Enable resolution of query/evidence based applications and have the functionality to record the type of evidence and other associated information.

Display detailed & accurate mapping data showing the location of properties to be visited with the ability to link to the record from the mapping screen for either a CF or ITR.

The solution must also be capable of displaying translations of electoral documents and authority information.

The solution must have functionality to enable canvassers to undertake telephone canvassing with associated ability to import records into the EMS to update property and elector data within the electoral register.

Suppliers interested in this opportunity must submit a quotation. Quotations will be assessed on the basis of 70% quality and 30% price. The deadline for quotations to be submitted is no later than 5pm on 19th August 2022. Submissions by email to [email protected] should quote the subject heading NNC - Tablet Canvassing - 2022 [supplier name] quotation. Alternatively by post to Electoral Services, North Northamptonshire Council, Bowling Green Road, Kettering, NN15 7QX.