Catering HEE London

NHS Health Education England INVITATION TO OFFER FOR CATERING SERVICES The Health Education England (HEE) Events Centre at Stewart House, University of London is a dedicated, purpose-built centre for events and meetings, with 27 rooms, open spaces, an auditorium and other facilities which requires a high quality, affordable and compliant Catering Service to provide sandwich lunches, salads, hot and cold buffets and other function services. The Events Centre supports HEE’s commissioning and delivery process for recruiting, educating and training doctors, nurses and other clinicians in the London and South East region and nationally, and its activities include recruitment programmes, professional reviews, training courses, workshops, conferences, business meetings and executive committees. The Catering Service will include the provision of catering for a wide variety of these events, for HEE and NHS staff, and for some external clients. Other types of periodic events may also take place from time to time and require catering services – e.g. open days, private parties, etc. On rare occasions, alcohol will require to be served. The successful bidder will form part of a two-supplier call off framework for catering service orders placed by the HEE Events team based in the Events Centre. The supplier will need to be flexible, and offer an “out of hours” service as well as during normal events centre opening hours; details are provided in the service specification. The forecast total spend is expected to be c £200,000 per annum inclusive of VAT. The contract period will be 2 years from 1st April 2016. Application details and service specification details are available through the e-tendering portal: https://in-tendhost.co.uk/soepscommissioning . See Annex for further information. Bidders are invited to a site visit and briefing to review the facilities on Tuesday 8th December 2015 at 1100 in the Events Centre at Stewart House, 32 Russell Square London WC1B 5DN. Please confirm attendance and attendees (maximum two per bidder) by noon on Friday 4th December via the clarification function on the e-portal. All correspondence regarding this procurement should be through the e-tendering portal. Any correspondence received via other means may not be responded to.

The window for questions from Applicants will close at noon on Tuesday 5th January 2016, allowing time for answers to be posted and applicants to complete and submit their applications by noon on Tuesday 12th January 2016. The Contracting Authority reserves the right to change dates and times or modify any stage of the process. The Contracting Authority looks forward to receiving your submission.

Additional information: Interested parties wishing to participate must register their details on the IN-tend e-Tender system website https://in-tendhost.co.uk/soepscommissioning (https://in-tendhost.co.uk/soepscommissioning ) to gain access to further information and obtain the tender documents to be completed and returned for consideration. All correspondence will be dealt with through this website.

Prospective providers are required to follow the instructions below and to obtain further documentation using the electronic process. Completed responses must be submitted using the process described by no later than 1200 hours on Tuesday 12th January 2016.

How to express interest and participate in this Tender:

1. Register your company on the e-tendering portal (this is only required once): – Browse to the e-tendering Portal: https://in-tendhost.co.uk/soepscommissioning and click the link to register. – Read and accept the terms and conditions and click ‘Continue’. – Enter your correct business and user details. – Note the username you chose and click ‘Save’ when complete. – You will shortly receive an email with your unique password (please keep this secure).

2. Express an Interest in the tender: – Login to the portal with the username/password. – Click the ‘Tenders’ link and then select ‘Current’. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier.) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest' button at the bottom of the page. – This will move the PQQ /ITT into your ‘My Tenders’ page. (This is a secure area reserved for your projects only.) – You can now access any attachments via the relevant tabs. – You can now use the ‘Clarifications’ function to communicate with the buyer and seek any clarification. – Note the deadline for completion, and then follow the onscreen instructions to complete the ITT. – There may be a mixture of online and offline actions for you to perform (there is detailed online help available). – You must then submit your reply using the ‘Publish Response’ button at the top of the page. – If you require any further assistance please consult the online help, or contact the e-Tendering help desk..