Pre Procurement Market Engagement Questionnaire for the Provision of a Replacement to, or Upgrade of, the Existing SAP ERP System and Associated Technologies for the Isle of Wight Council

The Isle of Wight Council (the Authority) is engaging with Potential Suppliers to seek views and feedback by responding to the questionnaire set out which is intended to be used to assist the Authority on deciding on the next steps for the procurement of a replacement to, or upgrade of, the existing SAP ERP system or associated technologies.

Please note that this is not an Invitation to Tender (ITT) exercise. The Authority is intending to initiate a procurement process for a replacement to, or upgrade of, the existing SAP ERP system and associated technologies in the future, but this pre-procurement Market Engagement Questionnaire (Questionnaire) is a call for information only. The Questionnaire will provide an opportunity for interested parties to provide feedback and information to the Authority. Such advice may be used in the planning and conduct of the procurement procedure, provided that it does not have the effect of distorting competition and does not result in a violation of the principles of non-discrimination and transparency. The purpose of this Questionnaire is to: - Help inform and determine our procurement strategy and approach - Assist in the scoping of the requirement. - Identify any innovative ideas - Identify options available - Understand budget requirement There are a number of questions within the Questionnaire for you to answer but it is not compulsory to answer all of them. We are happy to receive any feedback you wish to offer. Responses to the Questionnaire imply no commitment on Suppliers to engage in any subsequent procurement process, nor do they confer any advantaged status or guarantee of inclusion in any subsequent procurement process for Suppliers who do respond. In addition, Suppliers who do not respond to this Questionnaire will not be precluded from participating in the forthcoming procurement process. The Authority reserves the right to withdraw this Questionnaire at any time and is not liable for any costs incurred as a result of Suppliers engaging with this process. Potential Suppliers are asked to answer the questions set out in the Questionnaire. This can be found on the Authority's eTendering Portal ProContact. The link to the eTendering portal is https://procontract.due-north.com/ and the reference number is DN667270. Please log in (or register if you do not have a log in) and the Questionnaire will be available to download. Please upload your completed Questionnaire to the portal by 31 May 2023, 14.00Hrs. Please leave sufficient time to do this, as uploading times can vary depending on the file size. Documents must be uploaded in an Open Document format, and all attachments will ideally be Zipped in to one file. (Tip: Use PDF documents where possible to reduce file sizes).

Additional information: Please note: Organisations can upload / amend their response via the ProContract e-Tendering Portal at any time prior to the submission deadline. The response is secure and only visible to the organisation up until the closing deadline date / time at which point the system is locked to the organisation and contents become visible to the Council.

Please note that the estimated date of the publication of the contract notice for the procurement opportunity could be in the region of 01 March 2025 but this is not certain and could be changed.

Please also note that the contract type is expected to be any combination/hybrid of goods/systems and/or services.

This pre-procurement Market Engagement Questionnaire is a call for information only. The Authority will consider the responses received and then consider its options.