Parliamentary Archives Transformation Project

The Parliamentary Archives provides innovative and expert information management, preservation, access and outreach services enabling anyone in the world to use Parliament's records, both now and in the future. The Corporate Officer of the House of Lords and the Corporate Officer of the House of Commons (the Authority), invite you to submit a tender for the services as detailed in this ITT and the various requirements documents.

The Parliamentary Archives wishes to develop and enhance its capabilities for managing its digital and physical collections, and providing online and onsite services to users, including members of the public, staff and members of both Houses. The planned enhancements include:

• Providing an enhanced online presence and substantially expanded online services to support existing users and encourage new users, and to improve experience for all users;

• Implementing an asset tracking system and improved location management to facilitate future collection moves, as well as ongoing public service operations;

• Providing support for more efficient and effective front and back office procedures;

• Providing improved management information to help inform collections management decisions and service development.

Please see the tender documents for further details. Please note your completed tenders are to be returned no later than 12:00 hours UK time on Thursday 19th of January 2017.

Additional information: The Invitation to Tender (ITT) documentation will be accessible at the Houses of Parliament's e-procurement portal: http://in-tendhost.co.uk/parliamentuk. Tender submissions must be uploaded to the e-procurement portal; electronic responses submitted via e-mail are not acceptable.

To access these documents select the tender reference PI1300537 in the 'current tenders' list, click on the 'view tender details' and express interest by clicking on the button provided. You will need to register your company details, thereafter you will be issued with a username and password. If you have previously registered with In-Tend, please follow the link shown which will redirect you to the home page where you can log on using your existing username and password to collect the tender documents.

If you have registered and forgotten your username and password, click on the 'forgotten password' link on the In-Tend homepage. Please keep this username and password secure and do not pass it to any third parties. If you are experiencing problems, please contact the PPCS Business Support team via email: [email protected] or call +44 (0)207 219 1600 for further assistance.

The deadline for clarification questions relating to the ITT is 12:00 hours UK time on Monday 9th of January 2017. You are advised to allow sufficient time when responding to this ITT, and for the full uploading of documents, prior to the closing date of 12:00 hours UK time on Thursday 19th of January 2017. If you are uploading multiple documents you will have to individually load one document at a time or you can opt to zip all the documents in an application such as WinZip or WinRar.