Provision of Printing Services in the London Borough of Redbridge

The Council of the London Borough of Redbridge (“the Authority”) is seeking Expressions of Interest from suitably experienced and qualified organisations for appointment to the Framework Agreement for the Provision of Printing Services in the London Borough of Redbridge (“the Framework”).

The Framework shall commence on 1st February 2017 and, subject to satisfactory performance, shall continue up to and including 31st January 2020 (“the Framework Period”). At the sole discretion of the Authority and subject to satisfactory performance, the Framework Period may be extended by up to one (1) year in such period or periods as the Authority deems appropriate, providing a possible total Framework Period until midnight on 31st January 2021.

The Framework is divided into six (6) Lots as follows:-

Lot 1: Digital and Litho Printing: (Three (3) organisations to be appointed) This type of work would suit digital or litho printing, and includes, but is not limited to, posters, leaflets, booklets and flyers. The work will include shorter print runs on demand for fast turnaround times, usually the same day or next day delivery. The Authority’s print runs can be in the region of 135,000 for flyers and some of the Authority’s booklets have average print runs of 3000;

Lot 2: Large Format and Exhibition Materials: (Three (3) organisations to be appointed) This type of work is for large format printing, from A0 to A2 plots, vinyl banners, pullups and pop up systems.

Lot 3: Specialised Parking Permits and Vouchers: (One (1) organisation to be appointed) This type of printing involves sequential numbering, perforations, foil, scratch seal and hologram printing for various types of resident parking permits and visitor vouchers.

Lot 4: Electoral Printing: (Three (3) organisations to be appointed) This type of printing involves confidentiality, sequential numbering for ballot papers, and personalisation for poll cards. Other types of Electoral Printing may be required. Turnaround times are crucial for the delivery of this work and a site visit will be necessary and must be within the M25 area.

Lot 5: Promotional Materials: (Three (3) organisations to be appointed) This type of printing is for small runs of pens, t-shirts, bags for when there is a requirement to promote a particular event or campaign;

Lot 6: Agenda Meeting Print: (Three (3) organisations to be appointed) This type of printing is for the Authority’s meetings such as Cabinet, Full Council, Budget Book, and Annual Minute Books but is not limited to this. The type of work is mono printing in the main and has pages ranging from 64 sheets to 180 sheets, printed on various colours and either stitched or perfect bound;

Additional information: Organisations wishing to Express an Interest for appointment to any Lot of the Framework shall do so by submitting a Pre-Qualifying Questionnaire (“PQQ”). The PQQ contains grounds for mandatory and discretionary exclusion of the organisation from consideration for the Framework, together with information about their economic and financial standing, technical and professional ability, insurance and other specified policies. The Authority shall assess this PQQ in relation to each Lot in accordance with the requirements detailed at the beginning of the PQQ. Those organisations that satisfy the requirements of the PQQ as specified, including but not limited to passing the financial assessment, satisfying the mandatory and (as appropriate) discretionary grounds for exclusion and achieving a score of no less than fifty percent (50%) for each question in the technical and professional ability section will be invited to tender for a specific Lot or Lots of the Framework as appropriate.

Appointment to each Lot of the Framework shall be based on the most economically advantageous Tenders received from those organisations that are invited to tender for that Lot. Such Tenders shall be evaluated in accordance with the following Evaluation Criteria:

Price 60% (600 points) Ability to Meet Service Requirements 40% (400 points)

A full breakdown of the Evaluation Criteria is contained in the Tender Documents (Volume C). Any organisation that considers it has the expertise to be appointed to any one or more of the Lots on the Framework can obtain the Contract Documents in accordance with the instructions below:-

• Register your organisation free of charge at www.londontenders.org;

• Await acceptance: you will receive an e-mail confirming your username and password for the London Tenders Portal;

• Use your username and password to log in to the London Tenders Portal and express your interest in the Framework;

• After you have expressed an interest you will receive an e-mail link to access the Contract Documents;

• Then follow the guidance contained in the Instructions for Submission of the Pre-Qualifying Questionnaire;

• All Pre- Qualifying Questionnaires must be submitted via the London Tenders Portal.

• Organisations shall be aware that whilst all of the Contract Documents are available at this time the organisation is required only to submit a Pre-Qualifying Questionnaire. Organisations should not submit a Tender for any Lot of the Framework until such time as they receive a specific invitation from the Authority to do so.

All Pre-Qualifying Questionnaires shall be submitted in accordance with the Instructions for the Submission of the Pre-Qualifying Questionnaire and must be submitted by no later than 17:00 Hours (05:00 pm) on Monday 10th October 2016.