RFQ for the Supply & Delivery of Specialist/Office Paper

Halton Borough Council is seeking appropriately qualified and experienced providers to supply Specialist and Office Paper as per the specification in this document.

The product volumes indicated on the pricing schedule below represent a reasonable estimate of the volume used over a 12 month period. Items without a volume figure are less commonly bought products which may still be purchased.

Specialist Paper - will be predominately used solely by the Print Unit on an ad hoc basis by way of official purchase order. The supplier(s) must ensure that deliveries take place during the hours stipulated (0930 - 1600hrs) to the address specified. Printing Services, Municipal Building, Kingsway, Widnes, WA8 7QF.

All stocks supplied must be suitable for use on:

• Mid to high volume Digital colour copiers supporting on line finishing. • High volume mono copiers supporting online finishing • Digital Ink jet • Consideration for optional environmentally green products will be given. (FSC, ISO9706) We will endeavour to source our supplies from companies committed to sound Environmental health & safety practices and sustainable forest management both in their own operations and those of their suppliers Any recycled variations should be made from post-consumer waste and processed without bleaching. • Please note the print unit will not use recycled products unless tested to prove suitable for purpose. • Stocks supplied should be consistent throughout the duration of the awarded contract. • Stocks supplied should be ream wrapped and boxed. • Cost of tendered items to be per 1000 sheets in all cases.

Office Paper - will be used by the whole Council but will be solely ordered by the Administration Sections on an ad hoc basis by way of official purchase order. The supplier(s) must ensure that deliveries take place during the hours stipulated (0930 - 1600hrs) to the address specified on the purchase order.

The following guidance must be adhered to: -

• There is no minimal order value and charges relating to this • Colour paper must be available to order in reams, for small locations identified by the Council Pricing

Prices submitted against indicative volumes as stated within the Pricing Schedule are to be fixed for the term of the contract. Any price review must submitted 3 months prior to the end of the contract term and should not be higher than the current inflation rate.

The service will start 1st September 2022 until 31st August 2023, the contract will also offer 2 x 12 month extensions (until 31st August 2024 and 31st August 2025)

NOTE: - Price Increases will only be reviewed 3 months prior to the end of the 12 month period and agreed prices will only come into force at the beginning of the new term. Pricing outside of this will not be considered.