Landscaped Gateways and Roundabouts

This notice describes the scope of work in the procurement of a contract for maintenance only in respect of ‘Landscaped Gateways and Roundabouts’.

SCOPE OF WORK The Town Council has responsibility for 2 roundabouts. These are located along the A695 and are planted with large established trees and heathers, as well as having a grass verge. Additionally, the council maintains the area around ‘The Miners Tub’, landscaping at the western gateway into town and at the Station Bank Bus Shelter and road entrance to Prudhoe Castle.

The following is required under the contract: • To ensure high quality weed control, edging, pruning and litter collection. • To feed when necessary. • To advise the council of any damage and subsequent cost of repair where damage has occurred. • To provide all labour, tools and equipment to maintain and ensure pristine appearance throughout the seasons. • To liaise with Prudhoe Town Council to ensure a high standard of service is maintained.

The contract also includes weed-killing on the Prudhoe Badger.

All work will be carried out within the town of Prudhoe (NE42).

Additional information: All contractors are required to carry out an accompanied visit. You are requested to submit separate prices for each of Schedules on Tender Document 2 as required.

The successful company will be required to enter into a contract with Prudhoe Town Council and this will require the production of all relevant certification including a Risk Assessment of the work to be carried out and copies of Public and Employee Liability Insurance. You may wish to submit these documents with your tender.

VALUE RANGE The contract is estimated to be valued from £13,500 (for 3 years).

PROCUREMENT TIMESCALES Tenders will be acknowledged as received on Friday 28th October 2016. A decision will be made at the meeting of Prudhoe Town Council scheduled for Wednesday 9th November 2016. All parties tendering will be contacted by Friday 11th November 2016 with the outcome of the procurement process.

Persons or organisations submitting a tender are advised that the canvassing of Councillors or staff either directly or indirectly shall disqualify them from the tendering process. You are also advised that information supplied in this document may be disclosable under the Freedom of Information Act 2000.

CLOSING DATE FOR TENDER RETURN All tenders must be received by 5:00pm on Friday 28th October 2016 and should be marked ‘Private & Confidential’ and be delivered in a sealed envelope to:

The Clerk to the Council Prudhoe Town Council The Spetchells Centre, 58 Front Street Prudhoe Northumberland NE42 5AA

Please note that Tenders will not be accepted electronically.