Venue Finding and Booking Service and Venue Booking Service for Meetings and Conferences

Hampshire County Council invites applications from suitably experienced organisations who wish to be considered for selection to tender for the supply of Venue Finding & Booking Service & Venue Booking Service for Meetings and Conferences. This contract is to provide a comprehensive and cost effective meetings and conference facilities finding and booking service to provide full facilities for meetings, conferences, interviews and training courses on a residential and non-residential basis throughout the United Kingdom and overseas to the Customer and other nominated individuals.

The contract will commence on 1st June 2017 and will be for a period of three years, with the option to extend a further four years.

Interested parties should register their interest in the project via the In-Tend website https://in-tendhost.co.uk/hampshire, and complete and submit the tender return document together with any supporting information requested by 14:00 hrs on Wednesday 30th November 2016.

How to obtain the Tender Documents The Tender documents can be accessed when logged into In-Tend by selecting ‘View Details’ on the relevant tender advert and clicking the ‘Express Interest’ tab. Once in the tender there are five tabs – ‘Tender’, ‘ITT – documents’ , ‘Correspondence’, ‘Clarifications’ and ‘History’. Select the 2nd tab (ITT - documents) where you will find useful information under ‘Tender Details’ continue to scroll down to the heading ‘Tender Documents Received’ where you will be able to view / download the documents.

Opting In and Out Please note you are required to ‘Opt In’ before you can access the ‘My tender Return’ to start populating your response.

The ‘Opt Out’ functionality will also be available throughout the duration of the tender process. Opting out will give you the option of declaring you no longer want to receive any further communication in relation to this tender along with the opportunity of providing comments and feedback for this decision. You can choose to ‘Opt In’ at any time during the tender process if you initially decided to ‘Opt Out’.

Further Guidance In addition, guidance on how to participate in a tender – download and upload documents / returns and if required, register your company (free of charge), can be found on the In-tend site under the ‘Help’ or ‘Information for Suppliers’ buttons.

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Additional information: Is a Recurrent Procurement Type? : Yes https://in-tendhost.co.uk/Hampshire/aspx/