Provision of Cloud Based Roadworks Portal - AWARD

Title: Provision of Cloud Based Roadworks Portal

Ref : SMBC 21111

The Sandwell Metropolitan Borough Council (Sandwell MBC) Permit Scheme has been developed under the powers provided in Part 3 of the TMA, the Traffic Management Permit Scheme (England) Regulations 2007, the Traffic Management Permit Scheme (England) (Amendment) Regulations. and subsequent amendments. The Sandwell permit scheme was brought into effect on 24th June 2019.

Sandwell MBC permits scheme allows the authority to control and coordinate works on the highway undertaken by utility providers and highways authority own schemes (promoters). Promoters must apply for permission to undertake work, the authority decide whether to grant the permit and identify any restrictions that should be applied (i.e. restrictions on times of day when the work can be carried out) Roadworks are a necessity to enable utilities and highway authority works to be carried out in order to renew, improve and install infrastructure. As this works take up valuable road space it is important that the impact is minimised in terms of congestion and delays on the road network.

The permit scheme is not intended to prevent activities necessary for the maintenance or improvement of the road network or the services running underneath it. It is designed to achieve an appropriate balance between the interest of the various parties and where possible bring about effective coordination between all of the competing interests.

The authority charges a fee for a permit application (not for in house works). The authority can levy overrun charges where work is not completed within a reasonable time scales and also issue fixed charge penalty notices for non-compliance of the permit conditions or for working without a permit. The authority can also provide discounts where undertakers collaborate and carry out works at the same time in the same location. These fees and incentives encourage undertakers to reduce the disruption caused by street works. The Permit Scheme team require visibility on a map cloud-based interface for displaying a variety of datasets including roadworks, temporary traffic management interventions, live road traffic incidents and highways assets. The current contract expires on 31 March 2022. We are looking for a system which provides elements detailed in section 2.

The estimated contract value is £80,000 and the contract period will be for 3 years starting 01 April 2022 to 31 March 2025. However, this information is intended to assist with the preparation of your bid. The Council does not bind itself to this or any other figure and is not a guarantee of business which may be generated from this contract.

The Council will be using the In-tend e-Tendering System for this Procurement exercise, please visit https://in-tendhost.co.uk/sandwellmbc to access the Sandwell MBC In-tend Supplier Portal. From here you will be able to register your com...