Property Maintenance Works DPS - Additional Category

Efficiency East Midlands (EEM Ltd) is a procurement consortium which establishes and manages a range of Frameworks and DPS agreements. Our members include organisations providing services to the whole public sector including Housing Associations, Local Authorities, NHS Trusts, Education Providers and Emergency Services. For more information on EEM and our offering please visit: https://eem.org.uk/

The DPS will support members looking to source suitable contractors to carry out property improvement and maintenance works including internal, external, and whole house improvement and maintenance works to a single or multiple occupied and void properties up to either a maximum total or annual contract value of £1,500,000.

In September 2021 EEM launched a DPS for Property Maintenance Works for contracts with a value of under £150,000. Due to current market conditions, EEM wishes to increase the value of contracts by awarding two additional categories to increase the contract value £1,500,000. This notice covers the creation of the two new categories.

Mini tenders via our Property Maintenance DPS will be for planned maintenance works however, reactive maintenance and repairs will be permitted providing it forms part of a planned maintenance contract and does not form the core works to be awarded. Contracting Authorities will be responsible for specifying any reactive repair service level requirements within their mini tender.

The types of works covered under each of the above are set out within the DPS application and supporting documents.

Our Property Maintenance DPS (DPS0009) will be split into workstream, contract value bands and geographical categories.

Workstream categories covered by this DPS are as follows: • Internal Maintenance Works • External Maintenance Works • Whole House Maintenance Works

This notice covers the addition of two new contract value categories: • Contracts with a value between £150,000 - £500,000 • Contracts with a value between £500,000 - £1,500,000

The two new categories will administered as part of the existing DPS - reference - DPS0009 Property Maintenance Works.

Geographical Categories EEM members are located throughout England and Wales, and we have included geographical categories as part of this DPS to allow applicants to select the locations they can work in throughout England and Wales.

The DPS initial application period will run until 23rd January 2023 and EEM will then review all applications received during the initial application period from 24th January 2023. The additional categories for the DPS being advertised through this opportunity will commence on 6th February 2023 ending on 26th September 2026 to fall in line with the existing DPS. Applicants can submit an application to join the DPS at any point during the DPS term and will have the option to apply for the three existing value categories.

Additional information: This DPS is being procured by Efficiency East Midlands Ltd (EEM) on behalf of their members and the other organisations described below as being authorised users. The following Contracting Authorities will be entitled to agree and award contracts under this DPS Agreement as Authorised Users: 1) any Member of EEM which for the avoidance of doubt currently includes 3 partner consortia - Westworks(www.westworks.org.uk), Advantage South West (www.advantagesouthwest.co.uk) and South East Consortium (www.southeastconsortium.org.uk).

A full list of current members is available at www.eem.org.uk

2) Any future member of EEM or our partner consortia and in all cases being an organisation which has applied to join EEM or our partner consortia in accordance with the applicable constitutional documents;

3) An EEM participant being an organisation which is neither a current or EEM member (as defined at 1 above) nor a future member of EEM (as defined at 2 above)

Further details regarding the authorised users of this framework can be found in the ITT documents.

To review the DPS requirements and supporting documents and submit an application for our Property Maintenance DPS please follow the steps below :

1) Click the link https://portal.geometrasystems.co.uk/dps

2) Click the link 'Supplier Registration Form'

3) Complete your Account Information and click the 'Register' button

4) You will receive an email with a link enabling you to create a password.

5) Create your password and you be invited to log in

6) Enter your login details at https://portal.geometrasystems.co.uk/Account/Login

7) Click 'DPS Manager' link in middle of screen

8) Select Property Maintenance DPS (DPS0009) follow the links to complete your application questionnaire answering all questions within the application questionnaire and uploading all requested information

9) Once you have answered all questions and uploaded relevant requested information click the 'submit' link.