Didcot Town Council Cleaning Contract

Didcot Town Council invite you to quote for cleaning services for the Town Council Offices and Didcot Civic Hall, Britwell Road, Didcot, Oxon, OX11 7HN. QUOTATIONS REQUIRED FOR THE FOLLOWING: 1. 2 x Cleaners working 15 hours per week, each. Hours would be Monday - Saturday 5am-7am and 5am-8am on a Sunday. Cover would need to be guaranteed in the event of sickness/absence. Must be able to effectively and efficiently communicate with Council staff and members of the public 2. Three-year contract to commence 1st April 2023 3. The work would include all that is listed in the 'Cleaning Schedule' document attached 4. TUPE provision to be negotiated

THINGS TO INCLUDE IN THE SUBMISSION 1. Confirmation that a site visit has already been carried out 2. Details of any/all ECO benefits the company has to offer 3. Equipment the company will provide 4. A list of equipment required 5. A copy of the company's Insurance Certificates (min £10 million cover) 6. Risk Assessments 7. A copy of your Health and Safety Management systems and whether this is certified by a third party, including the Health and Safety policy 8. The company's Environmental Policy 9. A list of what training employees will carry out for using chemicals and current qualifications/experience of staff that would be on site 10. Key Performance Indicators (audit template etc. The Council would require a copy of the company's audit process and a sample of what the audit would include) - within the first 3 months, you will be required to submit monthly audits and attend a review meeting. After that you will be required to submit quarterly audits and attend quarterly reviews, unless standards are deemed unsatisfactory 11. Two references from previous/current customers 12. Details of any enforcement agency actions 13. Details of any prosecutions or civil claims 14. A copy of your Accident Procedures and your past Accident/Incident history 15. Proposed pay rate of staff 16. Availability to start 17. Proposed charge rate for additional cleaning/services

Terms and Conditions 1. Please note that payment will be actioned 30 days from the invoice 2. A reduced payment will be made if services are deemed below satisfaction 3. The Town Council will be closed for the Christmas period - dates to be confirmed (week between Christmas and New Year) 4. The Civic Hall may be closed on some bank holidays - dates of which will be communicated to the successful tender 5. If the awarded company receive three written warnings regarding cleaning standards, the Town Council can give 3 months written notice to terminate the contract at any time regardless of the anniversary date of the contract