Data Centre Air Conditioning Maintenance

The University has a procurement opportunity for the supply of air conditioning maintenance for one of its department. This tender invites you to submit your response for a solution which is able to conform to the following specifications.

The University wishes to engage a partner for the provision of this contract, the requirement is based on two options, one being a 5 star Service whereby a single fee is charged and will cover the cost of all labour, parts, consumables and travelling expenses and the second option is a 2 star Service where an on call element is charged and parts labour and travelling expenses are charged per incident.

The University has a verity of equipment i.e Cantael, McQuay and Toshiba air conditioning units and a Daiken chilled water system, please see the attached ITT (Invitation to Tender) for full details.

Under no circumstances whatsoever will the University of Southampton be liable for or pay any expenses or costs which may be incurred (whether directly or indirectly) by the tenderer in the preparation or submission of their tender proposal.

The University of Southampton is not bound to accept the lowest offer or any tender in full or in part.

In evaluating the tender, the University will seek the most economically advantageous offers in terms of the criteria listed below:

Description Weighting Fit to requirements – written proposal demonstrating how you can meet the requirements set out in scope of services, including SLA. 60% Competency of resources – statement of qualifications and relevant CV’s. 15% Competitiveness of proposal – pricing based on provision of a 5 star service 25%

Additional information: The value range allows for potential extension of contract up to four years. This tender will be conducted electronically and tender documents can be downloaded from the web portal (Intend) provided earlier in this notice. https://in-tendhost.co.uk/universityofsouthampton.

If you are not already registered as a supplier with the In-tend Portal, you will need to register before accessing the tender documents. if you are not an existing supplier to the University, please complete and upload the Health and Safety New Supplier documentation which is attached to the stage along with the tender document.

Once you have logged in as a supplier, click on current tenders and locate the tender documents by clicking on N15/PROF/19. Further instructions for the submission of tender are below. (Please note, to preserve the integrity of the tendering procedure, all queries must made be via In-Tend).

To submit your return, please follow the instructions below:

1. Log In 2. My Tenders 3. View Tender Details 4. View Documents 5. Browse and Upload each part of your return (or Zip File) 6. Once ALL your response documents are uploaded and displayed in the - My Documents for Return - use - Submit My Return -. You are only permitted to submit once.

This procurement has not been split into Lots due to the nature of the project.

Is a Recurrent Procurement Type? : No https://in-tendhost.co.uk/universityofsouthampton/aspx/