SO-17143 Provision of Secure IT Disposals

Her Majesty’s Passport Office (HMPO) has four IT disposal requirements. These have originated in different areas of HMPO’s organisation and have therefore been separated into four Lots.

Suitably qualified and accredited Suppliers can bid for one or more of the Lots at their discretion.

HMPO retains an option to place contracts for the different Lots with more than one Supplier, if in HMPO’s view, best value for money would be achieved by doing so

The Lots are as follows: Lot 1 – Secure Disposal of sensitive assets including SECRET CRYPTO ((HSMs, HDs, RAM etc) at a number of sites. HMPO requires that these are securely destroyed and removed from site. HMPO’s deadline for this element of the work is 31st March 2016.

Lot 2 - Disposal of 26 servers at HMPO’s site at Southport. HMPO has wiped these of data so primarily seeks a nil cost solution whereby the provider would cover their costs by selling on / recycling the servers.

Lot 3 – Disposal of assets at HMPO’s site at Liverpool. Some of which is secure, requiring destruction of devices to HMG 5 standards (these being devices such as laptops, desktops, platters etc. that include HDDs) and some items which can be recycled / sold on. These being monitors and printers etc.

Lot 4 - Disposal of assets at HMPO’s site at Durham. Some of which is secure, requiring destruction of devices to HMG 5 standards (these being devices such as laptops, desktops, platters etc. that include HDDs) and some items which can be recycled / sold on. These being monitors and printers etc.

Additional information: Potential Providers must first be registered on the Crown Commercial Service e-Sourcing Suite.

If you have not yet registered on the eSourcing Suite, this can be done online at https://gpsesourcing.cabinetoffice.gov.uk by following the link ‘Register for CCS eSourcing’.

Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so at the Invitation to Tender stage.

Full instructions for registration and use of the system can be found at http://gps.cabinetoffice.gov.uk/i-am-supplier/respond-tender

Once you have registered on the e-Sourcing Suite, you will need to express and interest for the Insert Title This is done by emailing [email protected] Your email must clearly state:

the name of this procurement SO-17143 Provision of Secure IT Disposals

• the name of the registered supplier; and • the name and contact details for the registered individual sending the email.

Crown Commercial Service will then process this email and assign your organisation to the opportunity. The registered user will receive a notification email to alert them once this has been done.

The Invitation to Tender will be issued by close of play on 4th March 2016 and therefore suppliers can register on the e-Sourcing Suite between the issue date of this Contracts Finder advert and the deadline date.

The deadline date for submission of proposals will be Thursday 10th March 2016 at 1800 hours.

It is advised however that Potential Providers register as soon as practically possible in order to receive the Invitation to Tender and have a sufficient amount of time to respond.

For technical assistance on use of the e-Sourcing Suite please contact the Helpdesk: Freephone: 0345 010 3503 Email: [email protected]