Digital Inbound and Outbound Mail Services
London Borough of Lambeth · London
Key facts
- Closing date
- 16 Nov 2022
- Contract starts
- 01 Mar 2023
- Contract ends
- 28 Feb 2026
- Procedure
- Open procedure
- Buyer type
- Local government
Description
Lambeth Council is seeking an innovative and cost-effective hybrid mail solution for both inbound and outbound mail, capable of fulfilling a broad range of requirements across various council services.
The Council requires an integrated solution covering both Inbound and Outbound Mail services to be delivered as part of a single contract.
The Council seek to procure a solution that will deliver the following outcomes: ⢠Digital and physical (hybrid) inbound post solutions including digital sortation ⢠Integrate with Council applications aligned with legislative and Council processes e.g., Electoral Sservices, Registrars etc. ⢠Administer and manage Royal Mail services such as PO boxes, redirections, and licenses for the Council ⢠Digital and physical outbound post solutions including registered, recorded, and special deliveries, large mail outs, options for brochures and inserts. ⢠To provide full audit and management information, including a live dashboard ⢠To have a clear and transparent cost and process for request for changes ⢠Delivery of the Contract to time, specification, and budget ⢠Governance and regular contract meetings ⢠A commitment to the delivery of financial savings through contract innovations and mutually beneficial cost saving initiatives including QR and barcoding innovation ⢠Contribute to the Councils Responsible Procurement/Social Value Priorities
The contract is expected to be for an initial term of 3 years with 2 options to extend by further year each (3 + 1 + 1). The estimated contract value over the maximum term is £6,120,000 (inclusive of VAT).
Categories (CPV)
- 22000000 Printed matter and related products
- 30131000 Mailroom equipment
- 30131500 Mail opening machines
- 30131600 Mail sealing machines
- 30132100 Mail-sorting equipment
- 30133000 Mailing equipment
- 30133100 Bulk-mailing equipment
- 48000000 Software package and information systems
- 48223000 Electronic mail software package
- 60160000 Mail transport by road
- 64000000 Postal and telecommunications services
- 64110000 Postal services
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