People and Premises Risk Management System

Leicestershire Fire and Rescue Service (LFRS) is seeking to procure a People and Premises Risk Management (PPRM) solution to effectively manage the work streams and demands of our Community Risk function and to support our Operational response teams during incidents. For now, LFRS is seeking to conduct market engagement prior to going out to tender to identity the optimum method of delivering the services and achieving key strategic objectives.

It is vital that LFRS works with a viable and credible supplier who has the pedigree, track record, and professional discretion to deliver the required solution and services and will enable LFRS to meet its current and future goals and business needs.

The purpose of this Prior Information Notice (PIN) is for LFRS to view People and Premises Risk Management systems currently available and ask for interest from suppliers to host virtual demonstrations of how their existing solutions will meet our present and future requirements.

LFRS will use the demonstrations to gather information and produce a specification of requirements, which will be used for any future tender exercise that may take place. LFRS is considering the use of the competitive procedure with negotiation for any resulting procurement exercise. However, this notice does not guarantee that any future tender will take place.

Please email [email protected] to obtain the Information Pack.

Date: Activity 16 December 2022: Prior Information Notice issued. 13 January 2023: Suppliers can express their interest in the market engagement process by requesting the information pack by 13 January 2023. Closing date 20 January 2023: Suppliers are invited to submit their response by 20 January 2023. January/ February 2023: Supplier demonstrations, dates to be agreed.

Valid responses must contain the completed questionnaire and be submitted by the closing date. Failure to submit a completed questionnaire will result in ineligibility to provide a demonstration to LFRS. It is the provider's responsibility to ensure their response arrives by the closing date.

LFRS only wants to consider solutions that are mature and evidenced as in use and contracted to be delivered in other organisations. LFRS will not be inviting any provider to host a demonstration whose proposal it is to develop a system to meet its key objectives.