16/PROF/05 - Fire Alarm Testing, Service & Maintenance

The University is looking to appoint one Contractor to test, service and maintain all of the fire alarm systems and associated equipment within its Estate in accordance with this specification and the standards referred to in it.

This specification and the standards referred to therein require the Contractor to execute the works in a safe and workmanlike manner.

The main work undertaken by the Contractor shall cover:

(i) Routine testing, inspection and servicing of all systems in accordance with BS5839-1 Section 6, BS7273, Annexe 1 of this tender document and any other current legislation. (ii) Defect rectification and upgrade works as directed by the Contract Administrator to a maximum value of £2,500.00 per order. Larger projects will be by way of a quote. (iii) Provide 24 hour Call-out breakdown service with maximum 2 hour response time. (iv) Other duties as per Annexe 1, (Qualifications to BS5839-2013 and extras) and as instructed by the Contract Administrator.

In evaluating the tender, the University will seek the most economically advantageous offers in terms of the high level criteria listed below:

Tender Questionnaire - 65% Schedule of Rates - 35%

Full details can be found in the Invitation to Tender Document

The estimated value for this tender is £1.4 million over 4 years (2 + 2 years)

This contract is not open to other purchasing bodies other than the University of Southampton.

This contract is NOT suitable for splitting into LOTS

The risk of dividing into lots would render execution of the contract excessively technically difficult and not cost effective, and undermine proper execution.

Access to the procurement documents is restricted. Further information can be obtained at: https://in-tendhost.co.uk/universityofsouthampton.

Additional information: This tender will be conducted electronically and tender documents can be downloaded from the web portal (In-Tend) provided earlier in this notice. https://in-tendhost.co.uk/universityofsouthampton.

If you are not already registered as a supplier with the In-Tend Portal, you will need to register before accessing the tender documents.

Once you have logged in as a supplier, click on current tenders and locate the tender documents by clicking on the reference number detailed in section IV.3.1 of this notice. Further instructions for the submission of tender are below. (Please note, to preserve the integrity of the tendering procedure, all queries must made be via In-Tend).

To submit your return, please follow the instructions below:

1. Log In 2. My Tenders 3. View Tender Details 4. View Documents 5. Browse and Upload each part of your return (or Zip File) 6. Once ALL your response documents are uploaded and displayed in the - My Documents for Return - use - Submit My Return -.

You are only permitted to submit once.

Expressions of Interest must be by way of completion and return of the Pre-Qualification Questionnaire via the University`s e-tendering system Intend by the date/time specified in IV.3.4.

Due to the nature of this service it was not deemed suitable to be split into lots.

In accordance with Regulation 50, paragraph (2) of the Public Contracts Regulations 2015 and subject to Article 5 and Annex 5, Part D (13) of Directive 2014/24/EU of the European Parliament and of the Council, the University intend to publish the contract value at contract award stage, and reserved the right to do so. By submitting a tender response tenderers are consenting to publication of this information unless otherwise agreed in advance with the University.

Delivery Notes

Please see Schedule 5 - Asset Listing as contained in the PQQ documentation

Is a Recurrent Procurement Type? : No https://in-tendhost.co.uk/universityofsouthampton/aspx/