YAS 230 Management of Make Ready Service

The Yorkshire Ambulance Service NHS Trust requires a supplier to provide the management of an Make Ready System at one of its sites in Leeds, West Yorkshire. Make Ready is the process by which the Trust ensures that patient-carrying vehicles are clean, fully equipped and ready for action whenever and wherever they are required. This is a high performance service delivery model for the ambulance sector and encompasses cleaning, stock and logistics management, asset control, movement of vehicles, management of medicines. The Trust has already conducted a pilot scheme for a Make Ready system to establish the longer term Make Ready model. The initial stage of the Make Ready pilot has now concluded. The Trust now needs to evaluate this model and other pilot schemes to determine the long term strategy within the Trust. This procurement seeks to award a contract to a supplier to manage and run the Make Ready Service that currently operates at the Manor Mill Resources centre (just off Manor Mill Lane, Leeds, West Yorkshire, LS11 8DF) where vehicles in the Leeds and Gildersome area are processed on a twice a day basis. Whilst the current service operates at the above site, the Trust may agree with the supplier to operate the service at alternate locations. The supplier is to provide services that adhere to the supply of Make Ready Specification.

The successful bidder will supply the Make Ready Operatives and manage the Make Ready operatives for the duration of the contract. It is the responsibility of the supplier to ensure that training is carried out in accordance with the Trust’s requirements and in line with the specification, only operatives which have completed a Make Ready training course and successfully passed a prescribed examination will be allowed to prepare Trust vehicles.

The following elements will be provided by the operation of a Make Ready Service: 1. The Control and Management of all Fleet Vehicles that are ring fenced within the specific Make Ready Centre 2. The initial conversion of existing vehicles to the new specification 3. The fuelling of all assigned vehicles 4. External Cleaning of all assigned vehicles 5. Internal Infection Control Cleaning of all assigned vehicles 6. Re-stocking of all assigned vehicles, including checking and replacing any broken packs 7. Re-packing of all response modular bags 8. Testing & Checking of all medical devices 9. Checking of all medical equipment 10. Asset Management within the Make Ready Centre 11. Checking of medicines modules within the Green Response Bag & Resus Bag if the seals are broken or not present 12. Stock Management 13. Cleaning of the Garage and Make Ready working area 14. Re-ordering of medical consumables and medical gases 15. Battery Management 16. Receipt and Issue of all assigned vehicle to operational staff 17. Repatriation of medical equipment from associated A&E Departments 18. Liaison with F...

Additional information: Yorkshire Ambulance Service NHS Trust shall use an online tendering system (In-Tend) to deliver the procurement. To access the tender documents please follow the steps below.

1) Go to ‘Current Tender Opportunities’ from the eTendering portal login page: https://in-tendhost.co.uk/noecpc/aspx/Home This will provide you with a full list of current tender opportunities. For the project you are interested in click on‘View Details’ in the initial project view. 2) If you are not a registered user of In-tend follow the ‘Register’ tab otherwise follow the ‘Login’ link and enter email address and password. 3) From this tender management screen you will be presented will a fuller overview of the project and if interested you are able to ‘Express Interest’. ‘Expressing interest’ is not responding to the project, you will now have to complete the questionnaire and submit your response within the timescales indicated. 4) Go to the ‘Tenders’ section and click on ‘My Tenders’, click on ‘View Details’ within the project you are interested and you will now be able access attached documents and questionnaires that require completing as part of your response. Any sections indicated in red are awaiting your completion. Further guidance on how to access and respond to the opportunity is available in the ‘Guidance for Suppliers’ tab which is available for downloading from the main portal login page: https://in-tendhost.co.uk/noecpc/aspx/Buyer Profiles For any support in submitting your response please contact In-tend Support team at [email protected] (or call +44 8455578079 / 1144070065.

Delivery Notes

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Is a Recurrent Procurement Type? : No https://in-tendhost.co.uk/noecpc/aspx/