Procurement of Procure to Pay (P2P) and Materials Management Software - Prior Information Notice (PIN) for Supplier pre-Engagement Event

This Early Engagement notice is to advise all interested suppliers of our planned supplier pre-market engagement event and to welcome registrations of interest to be part of these sessions. The sessions are intended to enable EEAST to obtain improved market understanding as well as inform specification and tender documentation development for our future tender.

About The East of England Ambulance Service NHS Trust (EEAST)

The East of England Ambulance Service NHS Trust (EEAST) covers the six counties which make up the East of England - Bedfordshire, Cambridgeshire, Essex, Hertfordshire, Norfolk and Suffolk and provides a range of services, but is best known for the 999 emergency service. Our dedicated and skilled staff work 365 days a year, 24 hours a day to make sure patients receive the best possible care. Our diverse area is spread over the 7,500 square miles and contains a mix of rural, coastal and urban areas - from Watford to Wisbech and Cromer Canvey Island. Our services are tailored to meet the needs of each community's differing environmental and medical needs.

The Trust employs around 4,000 staff and 1,000 volunteers to deal with over 1,000,000 calls every year. Trust staff and volunteers are trained and experienced in caring for patients in a variety of situations, ranging from life-threatening illness and injury to less serious situations such as falls in the home or patients with minor injuries.

Supplier Pre-market Engagement

It is our intention to hold two hybrid (in person and virtual) supplier events where suppliers are welcomed to join in person or via Microsoft Teams. Each supplier will have approximately 45 minutes, with a maximum of 2 attendees, to provide an overview of their relevant software system(s) which they feel could meet the operational needs of EEAST, either for Procure to Pay (P2P) and / or Materials Management.

Session Details (in person & Virtual)

Session 1: Tuesday 28th June, 9am to 5pm (45 minute time slots to be allocated) Session 2: Wednesday 29th June, 9am to 5pm (45 minute time slots to be allocated)

Please register your interest by completing the registration form (via Bravo E-sourcing) and returning by Wednesday, 8th June 2022 @ 5pm.

Once your interest has been registered, we will contact you to confirm a time slot for one of the sessions, a final Agenda and share a Microsoft Teams link if attending virtually. Please note that we are unlikely to be able to accommodate all suppliers who register an interest to participate in the sessions.

This Early Engagement Notice is issued solely for the purpose of conducting supplier pre-market engagement. Interested parties will not be prejudiced or advantaged by any response or lack thereof to the notice or attendance (virtual or in person) to the supplier pre-market engagement event.

You will need to register as a Supplier on Bravo (e-tendering portal) if you are not already, to access the event registration form.

Additional information: 1. Register your company on our e-sourcing portal Bravo (this is only required once): 2. Browse to the eSourcing Portal: https://eoecph.bravosolution.co.uk/eastamb/ and click the link to register 3. Accept the terms and conditions and click 'continue' 4. Enter your correct business and user details - Note the username you chose and click 'Save' when complete - 5. You will shortly receive an email with your password.