PROVISION OF A CONTRACT FOR AN ELECTRO-BIOMEDICAL ENGINEERING (EBME) SERVICE INCLUDING PLANNED PREVENTATIVE MAINTENANCE (PPM)

Birmingham Community Healthcare NHS Trust (BCHC) is seeking provision of an Electro-Biomedical Engineering (EBME) Service Including Planned Preventative Maintenance (PPM). This tender will be split into two lots as follows: • Lot 1 Hospital sites (devices used and located in clinical areas) See Annex B2 - BCHC -14-0056 - Document - 4 Specification, of the tender documents for a list of Hospital Sites in Lot 1.However additional sites may be added/ removed during the contract period. • Lot 2 Community sites (devices will likely be either located at Birmingham Community Healthcare NHS Trust base, or at a patients home providing care) See Annex B2 - BCHC-14-0056 - Document - 4 Specification, of the tender documents for a list of Community Sites in Lot 2.

However additional sites may be added/ removed during the contract period. There are circa 175 Birmingham Community Healthcare NHS Trust sites across Birmingham covering the following post code areas: B4, B5, B6 B7, B8, B9, B10, B11, B12, B13, B14, B15, B16, B17, B18, B19, B20, B21, B23, B24, B27, B28, B29, B30, B31, B32, B33, B34, B35, B36, B38, B42, B44, B45, B48, B60, B69, B72, B73, B74, B75, B76. Bidders can bid for one or both lots.

The successful provider(s) must provide an all-inclusive, comprehensive, fully managed service for the Trust to ensure compliance to national risk management standards and regulatory guidance outlined by the Medicines and Healthcare products Regulatory Agency (MHRA) for Medical devices. The successful provider(s) is expected to perform the service and calibration of medical engineering equipment (Medical Devices) to include; •Planned Preventative Maintenance (PPM). •Breakdown/reactive maintenance. •Provision of Parts •Supply of Consumables and Accessories •Labelling of Serviced Equipment •Equipment Calibration •Electrical Checks and advice on the safety of equipment •Performance and Operational Checks/Tests •Assisting the trust in identifying needs for user training •Device Recall and Hazard Alerts •Condemnation •Disposal •Acceptance Testing including Pre purchase questionnaire forms (PPQ forms) •Equipment Hand Back Procedure •Service and Calibration of Medical Engineering Equipment (Medical Devices) •The collection of Management Information and KPI’s. The contract period will be for an initial period of three (3) years (dependent upon performance and delivering continued value for money) with an option to extend for one (1) period of twenty-four (24) months and then a further one (1) period of twelve (12) months. Totalling a maximum contract period of six (6) years.