Responsive Windows and Door Repairs and Replacement

This notice relates to 2 contracts covering 2 areas of housing stock within London & Essex.

Additional CPV Codes: 44115400 44212310 34951000

The procurement documents have been made available at: partner.familymosaic.co.uk/Asset/Procurement/Wave1 Please email [email protected] to obtain login details.

The procurement is divided into 2 lots as follows:

1. London North East (including Haringey, Waltham Forest, Newham and Tower Hamlets), Lewisham (including Bromley), Hackney, Charlton Triangle (Greenwich) and Essex region 1 500 000.00 GBP - 1 900 000.00 GBP

2. London North West Region (including Barnet, Harrow, Brent, Ealing and Hillingdon), South East Region (Southwark), South West Region (including Wandsworth, Lambeth, Merton, Sutton and Croydon), Islington and Old Oak Region (including Westminster, Kensington and Chelsea, Hammersmith and Fulham). 1 500 000.00 BBP 1 900 000.00 GBP

The contracts are for an initial period of 36 months with an option to extend for a further period of up to 12 months. Family Mosaic expects the contract to start on 3 October 2016.

A maximum of 1 Lot can be awarded to one tenderer.

The scope of each contract includes window, door and glazing repairs, replacement works and an emergency outside of Normal Working Hours Service.

(Normal Working Hours shall be between 0800 hours and 2000 hours on Normal Working Days and Saturday 0800 to 1300 hours. Normal Working Days shall be Monday to Friday inclusive, excluding Public Holidays.)

a) Window and Door Repairs and Replacement

The works will comprise of but are not limited to:-

• Routine repairs to uPVC, Aluminum, Composite and Timber Windows • Emergency outside of Normal Working Hours service for making safe. • Emergency board ups of windows and doors. • Re-glazing of single, double glazing or triple glazing. • Replacement of window and door furniture • Replacement of window and door units including frames • Multiple replacement of window and door furniture • Multiple replacement of window and door units including frames • Repair and replacement to skylights. • Repairs and making good to brickwork, rendering, plastering and localised decorations as a result of works to a Window(s) and/or door(s). • Provision of scaffold drawings. • Provision of scaffolding (erection and striking). • Provision of towers, access platforms etc.

As part of the delivery of the above, the successful contractor will be required to establish a direct interface link with Family Mosaic's IT system (provided by Northgate) to facilitate real time operational updates for Family Mosaic and will be required to provide all operatives with handheld devices to ensure real time data sharing. The contractor will also be required to provide a Freephone telephone number to enable appointments to be arranged by Family Mosaic or its customers.

Additional information: Candidates wishing to express an interest in one or both Lots must complete and submit a pre-qualification questionnaire (set out within the procurement documents) before the closing date.

Family Mosaic utilises Share Point to manage the sharing of documentation for this procurement in order to enable candidates to access documentation and post any queries. To gain access to Share Point, candidates need to provide a contact name and email address to [email protected]. Log in details will be provided and candidates need to setup a Google account to log in, further details will be provided with the log in details. If you are unable to access Share Point, documents can be provided directly, please email [email protected].

Family Mosaic are seeking to establish a contract in 2 areas(Lots) within London and Essex to deliver Responsive Window and Door Repairs and Replacement. Each contract will have a duration of 3+1years. The estimated value across both contracts may be in the region of 3 000 000 GBP and 3 800 000 GBP.

This contract is below the threshold at which the Public Contracts Regulations 2015 (PCR 2015) apply. Family Mosaic are therefore not carrying out this procurement in accordance with PCR 2015. Family Mosaic is, however, conducting a competitive process which involves separate pre-qualification and tender stages.

Whilst there will be some aspects of multi trade that are completed through a minor works contract for large projects (a separate procurement process is being undertaken by Family Mosaic — see OJEU reference number: 2016/S 028-044569) specialist window and door works will predominantly be completed by specialist contractors within the scope of this procurement.

Tenderers will be required to submit a tender to perform the full scope of works which may be requested by Family Mosaic. Further details are set out in the procurement documents.

Submitting a response to this notice does not guarantee that a candidate will be invited to tender. Family Mosaic may terminate or suspend the award process at any time without incurring any cost or liability. Family Mosaic does not bind itself to enter into any contract arising out of the procedures envisaged by this notice.

No contractual rights expressed or implied arise out of this notice or the procedures envisaged by it. Family Mosaic will not be liable in any way to any candidate or tenderer for any costs incurred in connection with this procurement process. Family Mosaic reserves the right to disqualify any candidate who: provides information or confirmations which later prove to be untrue or incorrect; does not supply the information required by this notice or by the pre-qualification questionnaire or as otherwise directed by Family Mosaic during the procurement process; or fulfils any one or more of the criteria stated in the pre-qualification questionnaire (and for which purposes Family Mosaic are using Regulation 57 of PCR 2015).