Catering Services at City Hall and Trafalgar Square

The GLA is seeking to let a contract to provide catering services at its locations, currently City Hall and Trafalgar Square.

The scope of the contract is to provide a single contract consisting of the following services: •Management of the Café on the Square, Trafalgar Square •Management of the Café at City Hall •A full hospitality service to internal and external clients as necessary in any of the Authority’s entertainment, meeting or office spaces •Provision of tea-point supplies in City Hall •Management of the sales and lettings of City Hall spaces and the Trafalgar Square Café to external clients •Management of the marketing of City Hall spaces and the Trafalgar Square Café, including the external websites •Providing catering services to both GLA staff and the general public. This contract will be available to the GLA and functional bodies that fall under the GLA.

This section provides background information for bidders on the Provision of “GLA Catering Services at City Hall and Trafalgar Square” to the GLA and tender being co-ordinated by Transport for London. Please refer to the technical specification in Volume 2 for further details on the nature of the works that are required.

Please note that the turnover for this contract is estimated to be between £10 - £13 Million throughout the life of the contract, including any extensions excercised by the Authority. Please note these figures are only estimates.

The GLA requires a contract to be put in place for August 2016; TfL is conducting a competitive tender for this contract for a duration of 6 years with an option to extend by up to a further 5 years (2+2+1) at the sole discretion of the authority. Please note this contract is open to the GLA and any of its functional bodies.

Additional information: As stated in the Invitation to Tender Guidance, Section 1, the GLA will be holding a Bidders conference on Friday 2nd October 2015. The conference will allow bidders to have a guided tour of the facilities and premises at City Hall and Trafalgar Square.

Please note, due to limited spaces for the event, reservations will be confirmed on a first comes first basis, and limited to two person(s) per organisation. Bidders will be required to confirm their attendance via the e-tendering system, through a clarification by no later than 3pm Thursday 1st October 2015, providing the following information;

1.Name of Organisation 2.Contact details including email address and telephone number 3.Name of Attendee (s)