PROJECT MANAGEMENT AND ACTIVITY PLANNING (Clare Castle Country Park HLF project)

PROJECT MANAGEMENT AND ACTIVITY PLANNING INTRODUCTION Clare Castle Country Park Trust is seeking the services of consultants who can Project Manage and/or develop the Activity Plan during the Development Phase of this exciting and unusual project funded by the Heritage Lottery Fund. Consultants are asked to express their interest in either one, or both, of these roles. The Trustees have a wide range of experience and are supported by a considerable number of regular volunteers (over 60), many of whom have considerable expertise in particular fields that are relevant to this project. The small town of Clare in Suffolk is a thriving place, steeped in history. It is made all the more attractive by the historic Park that adjoins it. The Park has undergone many changes in recent years, which has resulted in neglect and a lack of identity and direction. With new ownership and leadership in place since 2015, this project will mark a new era that sees the Park and Town being more closely integrated. An extensive programme of conservation work is required to preserve and bring to life the Park's heritage assets. However, this project is essentially about people and the community and their connections with this historic site. OUTCOME The key points set out in the six bullet points under the heading 'Keeping in Touch' (Heritage Lottery Fund letter of 4th October) must be met in order that the second round bid can be submitted by 30th November. THE ROLE 1. ...ed in tendering should email [email protected] for the following documents: the full HLF application document. the HLF 'Keeping in Touch' letter of 4th October. the Project Management structure. the timetable for the Development Phase. Those wishing to be considered should submit their proposal which must include: a. a copy of the consultant's C/V. b. how they will approach the assignment. c. a short statement setting out recent examples of similar work. d. an estimate of total fees and expenses (making it clear where VAT will be added). Where a consultancy is interested in tendering for both pieces of work a breakdown of the total between the two is required. (We would anticipate the fees (ex VAT) would be cGBP20,000 for the Project Management role and cGBP30,000 for the Activity Planning role). e. confirmation they can meet the timetable set out above For clarification of any points please email Geoffrey Bray (Chairman of the Trust) [email protected]. Questions and responses will be circulated to all those who have indicated they will be tendering. 5. Timetable a. The details set out in (5a-d) above should be submitted by email to [email protected] by 25th December. b. Meetings with short-listed consultants 1st - 10th January 2017 c. Appointment of consultant(s) 11th January 2017. d. Consultant(s) start as soon as possible but no later than February 2017. e. Second round application submitted 15th November 2017.