Leisure Management System

The University of Southampton is currently exploring a range of Leisure Management System options in order to scope the specification requirements for a replacement to its current system.

As part of this, the University is keen to explore all options that may be currently available in the marketplace and is conducting a soft market testing exercise to engage with potential suppliers.

The current requirement which has been identified by the University is for a Leisure Management System solution that shall include the following: Membership Management CRM/Workflow linked to Prospecting and customer communications Class and Course Bookings including swimming lessons Sales Access Control Reporting and Audit Trail Online Solutions for customers and staff Ability to link in with the University’s financial packages provided by WPM and Agresso

Interested parties are invited to complete and return the attached Soft Market Testing Questionnaire providing information on any available system(s) which they believe can meet these requirements OR details of any alternative solution(s) which they consider would meet the University's needs by another method.

The deadline for the receipt of completed SMTE Questionnaires is 17th August 2016 (12.00 noon).

Responses received as part of this exercise shall be used to help shape the University's final specification of system requirements and scope any resulting procurement process.

Please note: This soft market exercise is intended to allow interested organisations with appropriate experience to outline their views and provide impartial information to the University with no commitment to themselves or the University. This is not a call for competition at this stage.

Additional information: This Soft Market Testing Exercise (SMTE) is being conducted electronically and the SMTE Questionnaire can be downloaded from the web portal (In-Tend) at https://in-tendhost.co.uk/universityofsouthampton.

If you are not already registered as a supplier with the In-Tend Portal, you will need to register before accessing the questionnaire.

Once you have logged in as a supplier, click on current tenders and locate the project by clicking on the reference number 16/PROF.59. Further instructions for the submission of a response are below. Please note that to preserve the integrity of the SMTE procedure, all queries must made be via the correspondence function within In-Tend.

To submit your response, please follow the instructions below: 1. Log In 2. My Tenders 3. View Tender Details 4. View Documents 5. Browse and Upload each part of your response (or Zip File) 6. Once ALL your response documents are uploaded and displayed in the - My Documents for Return - use - Submit My Return -.

The deadline for the receipt of completed SMTE Questionnaires is Wednesday 17th August 2016 (12.00 noon)