Bishop Vesey's Grammar School - Grounds Maintenance Services

The successful tenderer will be required to provide grounds maintenance services at Bishop Vesey's Grammar School in Sutton Coldfield. The contract being tendered is for three years, from 1 November 2016 until 31 October 2019, with an option for a further extension period at the end of the contract term for a further term of three years. This tender project is seeking to appoint a suitably qualified contractor whose experience, initiative and innovation will be an asset to Bishop Vesey's Grammar School in enhancing the appearance of the grounds and general campus along with all pitches used for football, rugby and cricket. The contract will be fixed price in nature, with the Contractor invoicing the Client for one-twelfth of the annual cost on a monthly basis. Whilst the monthly charge will represent one-twelfth of the contract cost, reconciliation will take place annually to reconcile the achievement of input hours and delivery of the specification of the contract. The Client requires that the tendered specification is undertaken at all times and the successful contractor is expected to have a system in place to cover for both planned and unplanned absence of the staff dedicated to the contract and also the resource to meet the season needs of the contract. The value of the current contract is in the region of £60,000.00 per annum. The scope of the contract and specification will include but not be limited to: 1. Maintenance of Grassed Areas 2. Sports Pitch Marking and Maintenance 3. Maintenance of Shrub and Plant Borders 4. Hedge and Tree Maintenance 5. Weed Control 6. Fence Lines 7. Drainage Ditches 8. Preparation and maintenance of the cricket square to U19 county standards It is also the objective of this tender for the successful contractor to have in place a management support structure, site supervision and training plan that ensures that all Client locations are kept to standard at all times and that the required grounds maintenance specification is achieved consistently. It should be noted that the successful contractor will be expected to provide innovation, proven maintenance methods and appropriate equipment to the contract, thus ensuring that the highest levels of service are maintained in all areas at all times. The successful Contractor will be expected to actively work with Bishop Vesey's Grammar School to support Environmental Statement / Aims, outline their own environmental policies and demonstrate what measures and procedures they propose to take.

Additional information: Bishop Vesey's objectives are: • To further increase the standards of Grounds Maintenance, within all areas of the School • To receive a service that complies with the tender specification standards, which includes the preparation of the cricket wicket to U19 county standards and the maintenance of this wicket during the course of the season • To receive consistently high quality Grounds Maintenance standards • To generate an improved environment for all students, in all areas of the School • To receive pro-active management support from the grounds maintenance contractor • To hold regular review meetings with the successful contractor • To support the Contractor in working with students with regard to curriculum links, work experience, apprenticeships and Eco Groups • To achieve overall value for money

Interest in the pre-qualification process should be expressed via email only to [email protected], clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The pre-qualification questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/bishop_veseys_grammar_school

The closing date for receipt of the Pre-Qualification Questionnaire is 20.11.2015 (12:00). Tenderers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to [email protected], by the above closing date and time.

Documents in respect of economic / financial standing (where indicated in the Pre-Qualification Questionnaire) shall be returned to The Litmus Partnership Limited, by email to [email protected], by the above closing date and time.

It will be the Tenderer's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this OJEU notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.