Framework for Repair & Maintenance of Passenger Lifts

The domestic property portfolio of the Council comprises a mixture of social housing (approximately 13,785 properties in number) and other properties.The Council has 25 properties containing passenger lifts (made up of high rise and sheltered properties).Scope• Planned Lift Maintenance• Responsive Lift RepairsStructureThe Council has concluded that its requirements are best achieved by procuring a Framework Agreement with a single Contractor delivering all elements (repair and maintenance). This provides continuity of responsibility including repair and maintenance. The following shows the structure of the Framework:Description of the WorksLift Installation UpgradesThe following programme of lift upgrades is expected to be delivered via thisEstimated Value & VolumesThe following information is intended to assist bidders. It should be noted that the estimated values and volumes are indicative only, and may change dependent on demand and budget.Planned MaintenanceThe following table provides details of the properties which contain lift(s) which will require annual maintenance agreements:Sheltered Housing / High Rise Flats Lift Maintenance DetailsAddress No. of Lifts No. of Floors Maintenance Agreement PeriodSheltered/Housing1-35 Brentwood Court 1 1 June - May1-33 Broadlands House 1 2 April - March1-35 Clos Y Nant 2 1 September - August1-35 Minton Court 1 1 September - August77-151 Nelson House (High-rise) 2 15 January - December1-30 Poplar House 1 1 November - October1-31 Sandown Court 1 1 July - June1-33 Worcester Court 1 1 May - AprilHigh Rise1-99 Beech House 2 9 November - October116-270 Channel View 2 13 April - March152-271 Loudoun House 2 15 January - December1-42 Lydstep Flts (Block 1) 2 10 May - April43-84 Lydstep Flts (Block 2) 2 10 May - April85-126 Lydstep Flts (Block 3) 2 10 May - April26-71 Maelfa Flts 2 9 April - March1-95 Sycamore House 2 9 November - OctoberHostels/Temp/General HousingJohn Kane Crt Physical Block 1 2 May - AprilTy Ephriam 1 3 June -May1-12 College Buildings 1 3 June -MayGreenfarm Hostel 2 2 November - OctoberHousing options Centre 3 3 November - OctoberTy Tresillian Hostel 1 2 December - NovemberFlats 1-12 Hafan (Block B) 1 3 May - AprilFlats 13-30 Hafan (Block C) 1 3 June - MayFlats 31-48 Hafan (Block D) 1 3 July - JuneResponsive Lift RepairsThe majority of maintenance is covered under the planned maintenance agreements; and it is anticipated that responsive lift repairs are likely to be due to (for example) vandalism, mis-use or additional legislative Health & Safety requirements. / responsive call outs and subsequent repairs.It should be noted that there is no guarantee that these volumes will remain unchanged; and will be dependent upon demand.The table below provides details of the order types, estimated number of orders and the associated costs, based off the average between October 2019 – September 2021:Order Type Number of Orders Average CostRoutine orders(Completion required within 25 working days) 40 £75,600Urgent orders(Completion required within 5 working days) 10 £16,700Emergency Orders(attendance within 2 hours and completion within 24 hours) 43 £11,900Total 93 £104,200Scope of WorksThe scope of the work may include (but not be limited to) the following:• Asbestos Removal / Disposal• Asbestos Assessment• Electrician Services• Passenger Lift Maintenance