CEFAS22-54 EOI Catering Provision (Lowestoft)

Cefas' main building in Pakefield Road has been closed for remedial works for most of 2022. In November 2022 the building will reopen and our staff, who have been predominantly working at home, will have the opportunity to return to work onsite for part or all of the working week.

While longer term options for onsite cafeteria provision are considered, Cefas are looking for a suitably experienced supplier to provide our staff with access to hot and cold food, drink and snack options. As access to our cafeteria will not be permitted, we envisage the service to be provided by way of a visiting vehicle or by providing a method for online/telephone ordering and subsequent delivery, however we are open to innovative offers on how this can be provided. Please note, we are unable to consider vending solutions, but considerations include:

- to provide a daily onsite presence prior to lunchtime to deliver a range of pre-ordered hot and cold food/snacks/refreshments. Orders could be received from staff earlier in the day, and delivered daily. - To provide a daily onsite presence in a pre-agreed time window, to offer a variety of hot and cold food/snacks/refreshments served from a suitably equipped van in the Cefas car park, or Cefas Atrium.

Payments will need to be accepted via cash and cashless payment systems.

Choices would need to cater for a variety of dietary requirements including as a minimum vegetarian, vegan and gluten free.

Cefas would like a wide variety of choices catering for the time of year, such as sandwiches, wraps and paninis, soup, jacket potatoes, pies, pastries, savoury and sweet snacks etc.

FOR FULL DETAILS VISIT: https://defra.bravosolution.co.uk/go/74978443018384DB5D66

Additional information: Bravo E-tendering Portal - managing procurement on behalf of Cefas https://defra.bravosolution.co.uk

Thank you for your interest in tendering for this requirement, You will need to access the documents through Bravo Solutions portal using the link provided.

If you are new to Bravo, you are required to register as a supplier:

1) Visit https://defra.bravosolution.co.uk and click the link to register - Accept the terms and conditions and click 'continue' - Enter your correct business and user details - Note the username you chose (usually your email address) and click 'Save' when complete - You will shortly receive an email (check spam filters if this does not arrive in a timely manner) with your unique password (please keep this secure). You can then log onto the system and change your password. Once these step are completed you can apply for any tender on Bravo using these details.

2) To read the full details or apply for a tender: - Login to the portal with the username/password - Click the 'PQQs / ITTs Open To All Suppliers' link. (These are opportunities open to any registered supplier) - Click on the relevant PQQ/ ITT to access the content - Click the 'Express Interest' button at the top of the page. (This will move the PQQ /ITT into your 'My PQQs/ My ITTs' page) within your Bravo account. - Access the tender information by clicking 'Buyer Attachments' in the 'PQQ/ ITT Details' box 3.

3) Responding to the tender: - Click 'My Response' under 'PQQ/ ITT Details', you can choose to 'Create Response' or to 'Decline to Respond' (please give a reason if declining) - You can now use the 'Messages' function to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the onscreen instructions to complete the requirements to upload a successful Tender. There may be a mixture of online and offline actions for you to perform (there is detailed online help available) - Once all information is complete, you can then submit your reply using the 'Submit Response' button at the top of the page. Please give yourself enough time to complete this before the deadline. If you require any further assistance please consult the online help, or contact the e-Tendering help desk.

Please direct all questions and queries to Cefas using the message function of the portal, including any clarification questions. This is to ensure no questions are missed and that all answers can be shared with all interested suppliers at the same time.