Framework for Accelerated Adaptations

The tender has been issued by the Council in connection with a competitive procurement that is being conducted in accordance with the Restricted Procedure under the Public Contracts Regulations 2015.The Disabled Facilities Service is a reactive service that administers cases as soon as they are received. This Framework intends to meet the demand from hospitals (to expedite a discharge to home) and those ‘other’ cases where a rapid response is required. The successful Contractor will be expected to deliver quality works and meet the challenging Performance Indicators that have been set.It should be noted that all work types are to be completed in domestic properties and will include various construction property types such as: traditional brick and block constructed properties, system built properties (including PRC and BISF property types), high rise, sheltered accommodation, stone and timber framed properties et al.Work (Domestic only) to include:• Completion of domestic property surveys and creating a comprehensive schedule of works (with an agreed schedule of rates) to meet the needs of the individual as identified in the occupational therapist report.• Converting existing rooms to provide accessible bathing facilities (to include all associated works) i.e. level access shower facilities, wet rooms (to include bathrooms above an on-ground floor).• Provision of straight stair-lifts appropriate to the property construction type, to meet the needs of the applicant.• General works to include; provision of modular ramping and steps; structural alterations to provide access into and around a property; repair works associated with the adaptation.The majority of works will be covered by the agreed Schedule of Rates, however, occasionally there may be works that are not covered in the Schedule of Rates. Where an item is not included in the Schedule of Rates, the Employer will refer to a recognised / industry standard price book such as ‘BCIS’ (or similar) to identify that item and apply the prevailing rate(s). Where an item is not included in the Schedule of Rates nor covered by a recognised / industry standard price book such as “BCIS” (or similar); then the uplift to be applied by the Contractor will be not exceed 10% or £500 (whichever is lower).Whilst the scope of works will primarily be as indicated in the above bullet points, occasionally there may be a requirement for ‘larger type’ works, such as, conversion of an existing room, external works to provide access, provision of an extension to a property, replacement of/or repairs to, structural elements of the property including the roof. It is anticipated that the volume of these ‘larger type’ works will be minimal and if not covered by the SOR, Contractors may be given the opportunity to provide a price.The following is an estimated breakdown of the different activities that may form part of the 57 jobs ( please refer to the tender documentation for the anticipated volumes (per contractor and total)).- Ramps- Pumped Waste- UPVC level threshold doors- Shower Seats- Grab-rails- Drop Down Rails- Shower Trays- Door widening- Convert/upgrade outhouse- Straight stair-lift- Single rail ceiling track hoistBidders should note that the maximum number of contractors to be appointed to this framework is 6. However, should a lesser number of contractors be appointed, subject to satisfactory performance, the value of the works may be split by rotation between the appointed contractors.Estimated annual jobs per contractor: 57Estimated Average Value per job per contractor: £7,000.00Estimated Annual Value per contractor: £400kThe Council intends to enter a Framework Agreement with up to six Contractors for a period of 2 years with an option to extend for up to a further 2 years.In the event that the Council decides to source works through the Framework Agreement, then it will do so in accordance with the contract terms and conditions, i.e. the Framework Agreement and relevant schedules (and appendices to the same) that will form part of the ITT. These contract terms and conditions will provide that the Council will source its requirements in accordance with the following approach:The Council will award on a rotational basis (order 1 to contractor 1, order 2 to contractor 2, order 3 to contractor 3, order 4 to contractor 4, order 5 to contractor 5, order 6 to contractor 6) unless in the event there are capacity or non-performance issues, then the Council may skip the contractor with capacity or non-performance issues from the rotation.The Council intends to enter a Framework Agreement with up to six Contractors for a period of 2 years, with the option to extend for up to a further 2 years.

Please refer to the tender documents that can be found on the Proactis Portal under reference ERFX1008549.https://supplierlive.proactisp2p.com/account/loginThe Council reserves the right to appoint a replacement contractor in the event of either the Contractors initially being appointed withdrawing from the Framework Agreement, or in the event that the Council terminates the agreement with either of the Contractors initially appointed.(WA Ref:145911)The buyer considers that this contract is suitable for consortia bidding.