Hiraeth yn y Môr Project Celebration Event

The Marine Conservation Society wishes to appoint an experienced event management organisation or freelance individual to fulfil the planning, coordination and delivery of the end of project celebration event for the “Hiraeth yn y Môr: Advancing Ocean Literacy in North-East Wales through marine citizenship” project’s final celebration event. This project is funded by the Nature Networks 2 Programme, which is being delivered by the National Lottery Heritage Fund, on behalf of the Welsh Government.NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=146077.The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

CopyrightsThe event manager / event management organisation will assign the copyright of all outputs to the Marine Conservation Society for use in connection with its operations. The consultant / consultancy / researcher / practitioner must clear the copyright for any images, illustrations or other material used in all project outputs produced by the consultant / consultancy / researcher / practitioner. The consultant / consultancy / researcher / practitioner may not share or distribute project outputs without prior consent from the Marine Conservation Society.Equity, diversity and inclusionThe Marine Conservation Society will always consider equality, diversity and inclusion when conducting procurement activities. The Marine Conservation Society requires all its suppliers to meet their duties under the Equality Act 2010 and may ask for evidence that they are aware of and operate in accordance with those requirements.Anti-Slavery and Human TraffickingThe Marine Conservation Society is committed to ensuring there is transparency in our own business and in our approach to tackling modern slavery throughout our supply chains, consistent with our disclosure obligations under the Modern Slavery Act 2015. We expect the same high standards from all of our contractors, suppliers and other business partners, and as part of our contracting processes, we include specific prohibitions against the use of forced, compulsory or trafficked labour, or anyone held in slavery or servitude, whether adults or children, and we expect that our suppliers will hold their own suppliers to the same high standards.SustainabilityThe Marine Conservation Society aims to conduct our business and operations in a way that meets our conservation goals but minimises environmental impact whenever possible, reflecting sustainable best practice. All consultants or consultancies will be assessed on their demonstrable environmental and ethical credentials.Health and SafetyThe health, safety and wellbeing of Marine Conservation Society employees, suppliers/contractors, volunteers, and people who use its resources is of the utmost importance to the Marine Conservation Society. The Marine Conservation Society will ensure arrangements are in place so that everyone remains healthy, well and injury-free.Suppliers may be excluded for proven non-compliance with relevant health and safety legislation, or for a poor track record on previous contracts involving health and safety requirements.Full copies of all the above policies are available upon request.Quote ValidityThe quote must remain open for acceptance by the Marine Conservation Society for a period of no less than 30 days from the date of submission.Submission of tendersThe process for submitting tenders is very tightly controlled to make sure everyone is treated equally. Tenders and questions should be submitted through Sell2Wales.To ensure impartiality during the tender process, please ensure any identifying logos or names are confined to a front sheet which can be separated from the rest of the tender.(WA Ref:146077)