Provision of a Venue Hire for Cohort Launches
Key facts
- Contract value
- £50,000
- Awarded
- 31 Jul 2021
- Contract starts
- 02 Aug 2021
- Contract ends
- 01 Aug 2022
- Procedure
- Open procedure (below threshold)
- Buyer type
- Other public body
Awarded to
| Supplier | Value |
|---|---|
| Tobacco Dock | £50,000 |
Description
Venue Hire for MIBP/BGP Cohort Launches
The work will be funded by our ERDF programme. London &â¯Partners hasâ¯gained fundingâ¯forâ¯Â£3,946,913â¯from European Regional Development Fund programme (ERDF) to deliverâ¯theâ¯"Mayor's International Business Programme" (MIBP).â¯â¯
â¯London &â¯Partners also received fundingâ¯forâ¯Â£3,070,952â¯from ERDF to deliverâ¯theâ¯"Business Growth Programme" (BGP).â¯â¯
Historically all events organised by MIBP & BGP have been procured using the 3 quotes process, as per the ERDF and Public Contract Regulations (PCR).
This option allows MIBP/BGP to be fluid and dynamic and find venues which match the event narratives and the capacity requirements.
However, in order to comply with the aggregation rule of the PCR we are now seeking to place a longer contract with a venue to host multiple events.
Venues with the following requirements:
Covid Secure
Space wise capacity - 120 in table format plus break out space allowing for social distancing in compliance with Government guidelines
Room which accommodates and supports presentations and video
Layout that is conducive to the event delivery. I.e capacity of 120 seated in roundtable format.
AV: We require staging, lectern, panel, microphones, surround sounds, projectors and screen. We also require capacity to run hybrid event technology.
In-house catering offering business professional breakfast and lunch options
Dates available in September 2021, October 2021, January 2022, April 2022
Cloakroom
Fully accessible
A central London and good connected location (preferably zone one) in keeping with L&P brand
No basement
Prestige of the venue
We would consider hotel and conference spaces
Available during business hours
Private space
Factors that associate the venue with the business community
Ideally within 7 minutes' walk of a station
Round tables
Secure venue as it will host the Mayor of London and/or Deputy Mayor
Brand piece - alignment with the Mayor's philosophy and commitments to sustainability and inclusivity.
Option to be able to deliver and store boxes, collateral and banners overnight
Critical Success Factors
Capacity
Location
Brand alignment to our value and purpose of the event
Value for Money
-In house caters
-Have equipment, staging, delegate rate (package per delegate)
Minimum
Capacity
Location
Brand alignment to our value and purpose of the event
Budget
Categories (CPV)
- 79952000 Event services
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