SPS2437 - Royal Greenwich Summer Festival 2021

Royal Borough of Greenwich invites tenders for a contractor to provide Summer Festival 2021 Services. Following a restructure in 2020, instead of creating and managing all of our events in house, the Royal Borough of Greenwich Events and Culture team is looking for new partners to produce our larger outdoor, public events on our behalf. The largest has always been our annual summer community festival. We are looking for an organisation to produce a new event in its entirety to replace the Get Together and give it a fresh new look and feel. As we out of the Covid-19 pandemic there is much to celebrate, and the event should reflect this. For this year only, as the launch of something new, and a celebration of the potential end of the pandemic, we are able to invest more in the event than ever before, enabling the opportunity to produce a really spectacular show.

The 2020 event did not go ahead due to the Covid-19 pandemic, and as such this year provides a natural opportunity to reconfigure the event and move location. Therefore the 2021 event will be in Charlton Park, Cemetery Lane, SE7 8DZ on Saturday 21 August. This location has been chosen as the park is in the centre of the borough , is a large, flat, green space with many sections, fenced with several gates, a small car park and is well equipped with existing facilities including a skate park, cafes and a playground making it the perfect location for a contemporary outdoor community festival, with exciting new content for residents to enjoy. The end of summer date hopefully allows for the Covid-19 restrictions to have been lifted, the vaccination programme to have been completed, and anticipates that visitors will have regained confidence in large events and social gatherings again. The event will also provide an opportunity for thanks to our NHS and key workers, as well for reflection and memorial to those lives lost during the pandemic.

The focus for the event should be a contemporary family festival with an overriding theme of equality and diversity. We envisage music, arts, culture, food and entertainment from around the world, but embedded in the diversity of the variety of communities we have in Royal Greenwich. The event needs a rebrand - with a new name that captures this essence.

Due to the borough's rich military history and some armed forces content at previous events, we may want to include some content of this nature such as an assault course and visibility and support from local community groups such as the Army Cadets and British Legion etc.

The event will be held on Saturday 21 August 2021 and be open from 12-8pm. The audience profile is wide and should appeal to people of all ages and backgrounds including appealing to families. Please direct all enquiries via the Proactis e-tendering portal https://royalgreenwich.proactishosting.com/

Additional information: The Framework Terms and Conditions of contract that have been published alongside this notice in the Invitation To Tender (ITT) pack are subject to change before the ITT stage of this process commences. Price is not the only award criterion and all criteria are stated only in the procurement documents.This procurement will be managed electronically via the RBG Proactis Procontract e-tendering suite. To participate in the procurement, participants shall first be registered on the e-tendering suite. If bidders have not yet registered on the e-tendering suite, this can be done online at https://royalgreenwich.proactishosting.com/ by following the link https://procontract.due-north.com/register. Please note that, to register, bidders must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so. Note: registration may take some time, please ensure that you allow a sufficient amount of time to register. Full instructions can be found at https://supplierhelp.due-north.com/ once you have registered on the e-Tendering Suite, a registered user can express an interest for a specific procurement. This is done by looking at the opportunities sections. The registered user will receive a notification email to alert them once this has been done. As a user of the e-Tendering Suite you will have access to proactis e-portal email messaging service which facilitates all messages sent to you and from you in relation to any specific RFX event. Please note, it is your responsibility to access these emails on a regular basis to ensure you have sight of all relevant information applicable to this opportunity. For technical assistance on use of the e-Sourcing Suite please contact Proactis Helpdesk Freephone: 03450103503