FM21170 - Supply, Installation and Delivery of Acoustic Pods for UK Research and Innovation

The final date and time for the submission of bids is Tuesday 14th September 2021 at 11:00am.

*** PLEASE DO NOT APPLY DIRECTLY TO THE BUYER ***

All tender information MUST be submitted through the Delta eSourcing Portal.

Brief Description of Requirement:

As we reach Step 4 of the Government's roadmap out of lockdown, many staff will return to the workplace. Many will also continue to work remotely as individuals adopt more flexible working patterns. Our use of, and dependency on platforms such as Zoom and Microsoft Teams will increase sound/noise across occupied areas. This will make audio visual calls more difficult for the participants (both in the office and working remotely) and others working in the vicinity of those on calls.

This Procurement therefore seeks proposals for the supply, installation and delivery of 19 x Acoustic Pods:

• 17 installed in Polaris House, Swindon • 2 installed in 58 Victoria Embankment, London

8 dual units and 11 singles units will be required however at this stage it is not clear at which sites these will be installed at without knowing the footprint of each item. UKRI will confirm where the dual and single pods are to be installed upon Contract Award.

This agreement will be in place to the point of installation, any agreed after sales service and any warranty period.

The agreement will not extend to any future purchases beyond the scope of this proposal.

Installations to take place no later than the mid-December 2021 in locations at Polaris House, Swindon and 58 Victoria Embankment, London.

Please ensure you review all attached information to ensure a full understanding of this requirement. All attachments can be found with the Document Uploads tab within the Delta eSourcing Portal.

This contract will be awarded based on the evaluation criteria as set out in the ITQ document.

How to Apply:

UK Shared Business Services Ltd (UK SBS) will be using the Delta eSourcing Portal for this procurement.

To register on the Delta eSourcing portal please use the link https://www.delta-esourcing.com/ and follow the instructions to register.

If you are already registered on the Delta eSourcing Portal and wish to participate in this procurement, please use the link: https://www.delta-esourcing.com/ and the follow the instructions to 'Log in'.

This procurement will be managed electronically via the Delta eSourcing Portal. To participate in this procurement, participants shall first be registered on the eSourcing Portal, this can be done online at https://uksbs.delta-esourcing.com/ by following the link 'Register'.

Once you are logged into the system you will be able to link yourself into this procurement using the Access Code: P8R4PHC47N

Additional information: *** DO NOT APPLY DIRECTLY TO BUYER ***

All submissions will be assessed in accordance with the Public Procurement Regulations 2015 (as amended) that apply to this opportunity.

Responses must be received by the date and time in the tender documentation; responses received outside of the deadline or not sent via the Delta eSourcing portal will not be accepted or considered by the Contracting Authority further for this opportunity. Interested organisations should ensure that they allow a sufficiency of time, prior to the deadline to allow all sections to be completed in full and any attachments to be uploaded.

As a user of the Delta eSourcing Portal you will have access to the Delta messaging service which facilitates all messages sent to you and from you, as well as other messages and updates in relation to any specific tender event. Please note that any and all information secured outside of the messaging service, shall have no merit or worth and should not be relied upon by any organisation submitting a tender response.

Please note it is your organisations responsibility to access these messages on a regular basis to ensure you have sight of all relevant information applicable to this opportunity.

The Contracting Authority expressly reserves the right:

i. not to award any contract as a result of the procurement process commenced by publication of this notice; and

ii. to make whatever changes it may see fit to the content and structure of the procurement; and under no circumstances as part of your organisations participation in this opportunity, will the Contracting Authority be liable for any costs incurred by any organisation as a result. If the Contracting Authority decides to enter into a contract with any successful organisation(s), this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of your organisation in doing so.

About UK Shared Business Services

UK Shared Business Services Ltd (UK SBS) brings a commercial attitude to the public sector; helping our contracting authorities to improve efficiency, generate savings and modernise.

Where UK SBS is not named as the Contracting Authority within the documentation, UK SBS will be acting as an agent on behalf of the Contracting Authority.

Our broad range of expert services is shared by our customers. This allows our customers the freedom to focus resources on core activities; innovating and transforming their own organisations.

For full details of our partner base please review the following link: http://www.uksbs.co.uk/services/procure/contracts/Pages/default.aspx

The sourcing documents can be accessed at: https://www.delta-esourcing.com.

The Access Code for this procurement is: P8R4PHC47N