Home to School Transport Services - Portsmouth City Council - Dynamic Purchasing System

Portsmouth City Council (the council) is inviting applications from transport providers to deliver home to school transport services on behalf of the council. These services are required to support the council fulfil its statutory responsibility to transport children and young people who meet specific criteria from home to both mainstream and special schools.

The majority of routes start and end in Portsmouth, however there are occasions when longer routes, starting and/or ending outside of the authority will be required.

The total value of call-offs to be awarded via the DPS is estimated to be in the region of £1.5million per annum. The initial term of the DPS will be 5 years with the option to extend in increments to be determined by the council, on a rolling basis with no maximum term set.

The majority of call-offs will be awarded via mini-competition across all DPS suppliers. However, the council reserves the right to award call-offs without a mini-competition in the following circumstances: • Where time is of the essence • Where the child or young person's needs are specific to mean that only one supplier can fulfil the requirements • Where a route will not run regularly or will be subject to significant change

Awards made without mini-competition will be based on factors including but not limited to the needs of the child or young person, vehicle type available, price per mile and supplier performance.

There is no minimum term for call-offs. While most call-offs will be awarded for at least the academic year, there may be changes to circumstances which require routes to be terminated, changed or awarded mid-year.

Call-offs will be awarded for a maximum term of 3 years, with the option to extend in increments to be agreed, to a maximum of 5 years. In exceptional circumstances call-off contracts may be extended beyond 5 years. These circumstances include: • Where the needs of a child or young person can only be met by a specific vehicle type and this is held by one operator only and these needs will not change • Where changes to the service would cause significant disruption to a child or young person's ability to attend school • Where conditions in the wider environment mean extensions are required to prevent service disruption. For example, where local or national polices directly impacting service delivery are in the process of being updated, or where global political situations significantly increase the cost of fuel or other operating costs resulting in unaffordable cost increases for the council.

To assist suppliers with their application, the council is holding a supplier briefing on 14 June 2021 at 10:30am. This will include an explanation of service requirements, driver conduct, performance expectations, documentation, the application process and how the DPS will operate. Suppliers wishing to attend the session or receive a copy of the recording should refer to ...

Additional information: Portsmouth City Council is currently in the process of seeking expressions of interest for the following project - Home to School Transport Services - Portsmouth City Council - Dynamic Purchasing System.

The full details and ability to express an interest will be via our e-sourcing system Intend. This filepath will take you to the relevant area of Intend,

https://in-tendhost.co.uk/portsmouthcc/aspx/Tenders/Current

Once on the page you can either scroll down or use the search function to find the relevant project.

Should you have any problems with the above link, please contact us on 023 9268 8235 or email: [email protected]

Is a Recurrent Procurement Type? : No