Goods/Services for the Provision Of Date Stamps

Background and Requirements Summary

Post Office Limited has circa 11, 500 branches located in UK, Scottish Isles & Northern Ireland.

A variety of Date stamps are used to validate several documents and partner banking products including: • Manual cash deposits received - date stamping the counterfoil and deposit slip. • Cheque envelopes received - date stamping the envelope received to confirm the day of receipt • Manual withdrawals - date stamping the cheque Post Office Limited has a requirement for a supplier of new date stamps and consumables; the maintenance of existing date stamps in the network; the provision of consumables of existing date stamps in the network; the secure disposal of end of life date stamps both existing and newly purchased (once end of life)

The Goods: 1. Supplier either needs to be a manufacturer or have a close working relationship with the manufacturer. 2. Full list of Date Stamp Requirements will be advised in the Selection Questionnaire 3. Supplier will need to provide consumables for the current stock of date stamps in the network. Details of date stamps & consumables to be provided.

The Services: 1. Supplier is required to have a dedicated POL online ordering portal or page that only POL or POL Agents can access (for security reasons) a. Online form for agents to complete their details and information that needs to be on the stamp b. Portal/web page needs to be able to validate agent ordering date stamps (POL will provide branch data for validation) 2. Most orders will be individual made by branch, but the Supplier is required to have the facility for bulk orders, this will be via the Post Office project management team. 3. Supplier is required to have a secure facility/process for ordering outside of the portal for staff unable to order online. 4. Supplier is required to have the ability to process payments from individual branches as well as payments for bulk orders made directly from Post Office Ltd (Purchase Order) 5. Supplier needs to have ability to securely dispose of date stamps at the end of their (minimum) 10-year life cycle or adhoc due to branch closures. (New Date stamps & existing), This will apply to any date stamps and associated parts that have branch identifiers. 6. Supplier is required to have a dedicated account manager to deal with POL. 7. Supplier is required to have a helpline with a local rate number. 8. Supplier is required to provide Monthly MI; orders, spend, destructions, asset register etc. 9. Suppliers will need to provide adhoc maintenance for the existing stock of date stamps in the network in addition to newly purchased. Details of date stamps to be provided. 10. Additional Note: As part of the tender process, the Self-Inking Date stamp will need to go through a testing process to ensure it is fit for purpose

Additional information: Post Office Limited l will be using the Wax Digital Web3 software for this for this Procurement opportunity, please visit https://postoffice.wax-live.com to access Web3 Portal.

From here you will be able to register your company, express an interest in the opportunity, and gain access to the related documents.