Secretary to Cabinet Member 120821

Job role: Secretary to Cabinet Member Rate of pay: ?12.95 PAYE Hours: Fulltime- Required to be office based at least once a week and as per cabinet member requirements. Location: Home working/ Sandwell Council House Contract Type: Agency IR35: This role falls inside of IR35 legislation.

Job Description and Personnel Specification are attached, which also provides more information above the role.

Brief description:

Secretary to Cabinet Member. The role will require you to work closely with the Secretary to the Leader and the Secretary to the Deputy Leader and four other PA's in the department. The most important aspect of the role is the need for confidentiality. You will have experience of being a PA at Senior management/ Director level with excellent organisational skills and the ability to act on your own initiative. You will have Local Authority experience. You will be flexible in your approach to fit in with the requirements of the Cabinet member. Currently the team of secretaries attend the office on Wednesdays. You will be required to attend the office on other days when there are Cabinet meetings taking place. The role of a Cabinet Secretary is a none political role and there is a protocol in place that governs this: o To undertake duties as Personal Assistant to the Cabinet Member o Deal with all telephone enquiries o Provide professional reception service, receiving and directing all visitors o Maintain an electronic appointment diary o To ensure Cabinet Member has all papers electronically for meeting. (If necessary paper copies can be provided) o Typing all letters, reports, briefings o Organisation of Portfolio briefing meetings and other meetings as required o Attend briefings and take action notes/minutes and follow through actions with Officers to conclusion o Attend any other meetings as and when required, prepare paperwork and take minutes o To research and respond to enquiries by Chief Officers, Cabinet Members, other Members of the Council MP's and Senior Officers o Deal with all correspondence, complaints, enquiries including Portfolio and Ward Casework o Keep an electronic spreadsheet of all casework enquiries o Deal with external agencies and where appropriate undertake booking of conferences travel arrangements for conference, seminars including accommodation o To co-ordinate the preparation of speeches and presentations o Be adaptable and flexible in your approach o The ability to build and maintain good working relationships. If you meet the above criteria we would love to hear from you. Please can the agencies send over a CV, 2x up to date references and a copy of Terms and Conditions. You will also need to include your agency on cost details to each submission. Stated rates must be inclusive of all known costs. Please note this advert is also out with our Master Vendor You will receive further information r...

Additional information: Please can the agencies send over a CV, 2x up to date references and a copy of Terms and Conditions. You will also need to include your agency on cost details to each submission. Stated rates must be inclusive of all known costs. Please note this advert is also out with our Master Vendor You will receive further information regarding invoice terms if your candidate is appointed to this role. Invoices must be sent electronically on a weekly basis to [email protected] along with your workers authorised timesheet supplied by your agency. Payments are then released 14 days from the date of the invoice. The Council will be using the In-tend e-Tendering System for this Procurement opportunity, please visit https://in-tendhost.co.uk/sandwellmbc to access the Sandwell MBC In-tend Supplier Portal. From here you will be able to register your company, express an interest in the opportunity, and gain immediate access to the related documents. To submit your documents, you will be required to opt in. For a Step by Step user guide to the Sandwell MBC In-tend Supplier Portal please click on the `Guidance for Suppliers` section of the website. All procurement responses must be carried out via the Sandwell MBC In-tend Supplier Portal. If you require further assistance in respect of the system, please contact the In-tend support team on 0844 272 8810. Closing Date: Thursday 26th August 2021 at 12 PM.

Is a Recurrent Procurement Type? : No