INVITATION TO TENDER FOR THE REPLACEMENT AND UPGRADING OF FLOODLIGHTING TO FOUR MULTI-USE GAMES AREAS

Basingstoke and Deane Borough Council ('the Council') is seeking to appoint a suitable contractor for the replacement and upgrading of the lighting and controls for four multi-use games areas and ball courts. The four sites within Basingstoke, are provided with floodlighting for evening use but these are the original Metal Halide floodlights and are inefficient in terms of energy consumption and costly to maintain. The lighting design and controls of each system vary from site to site and some initial survey and design work will be required to ensure that the correct LUX levels are achieved at each site based on the type of usage Works are to be carried out as per the specification included in the tender document.

Additional information: INVITATION TO TENDER FOR THE REPLACEMENT AND UPGRADING OF FLOODLIGHTING TO FOUR MULTI-USE GAMES AREAS

Introduction

Basingstoke and Deane is great place to live with 96% of residents stating they are happy with where they live. Basingstoke & Deane Borough Council ('the Council') is committed to continuing to provide first class services and facilities. The Council is seeking to appoint a suitable contractor for the replacement and upgrading of the lighting and controls for four multi-use games areas and ball courts. The four sites within Basingstoke, are provided with floodlighting for evening use but these are the original Metal Halide floodlights and are inefficient in terms of energy consumption and costly to maintain. The lighting design and controls of each system vary from site to site and some initial survey and design work will be required to ensure that the correct LUX levels are achieved at each site based on the type of usage Works are to be carried out as per the specification included in this tender document

Works to be completed by 31st March 2021.

The Council has proposed the following timetable for this Tender process: Dispatch of ITT: Friday 6th November 2020 Questions & Answers: Frid 6th Nov - Frid 4th Dec 2020 Return of Tender: 12.00.00 Wednesday 9th December 2020 Evaluation of Tender: Tuesday 22nd December 2020 Notification of Contract Award to Tenderers: Tuesday 5th January 2021 Contract commencement meeting: TBA

The Council reserves the right to change the above timetable and Tenderers will be notified accordingly where there is a change in the timetable.

The Council is utilising an electronic tendering tool to manage this procurement and communicate with Tenderers. Accordingly, there will be no hard copy documents issued to Tenderers and all communications with the Council, including the submission of Tenderers' Responses, will be conducted via the ProContract system, which can be accessed using the following link: http://sebp.due-north.com

If you need any further assistance or have any queries about using the ProContract system please contact the PROACTIS support team; contact details are as follows:

Email [email protected] OR log a support call directly using the following link: http://proactis.kayako.com/procontractv3/Core/Default/Index quoting project DN509104 Please note expressions of interest must be registered before 11.00a.m on Wednesday 9th December 2020. Completed tenders and supporting information should be returned no later than 12:00:00 on Wednesday 9th December 2020.