Zenith Multi Academy Trust - Tender for Cleaning Services

The successful supplier will be required to provide cleaning services for the Zenith Multi Academy Trust at the following schools: - The King John School, - The James Hornsby School, - Laindon Park Primary School.

We are a South East Essex Multi Academy Trust, currently comprising 2 secondary schools and 1 primary school: The King John School in Benfleet, The James Hornsby School in Basildon, and Laindon Park Primary School and Nursery in Basildon. The King John School and The James Hornsby School are rated Outstanding and Good in their recent Ofsted inspections respectively.

The Trust's core aim is to ensure that we enhance the life chances of all the young people within the Trust to enable them to fulfil their potential and achieve the best possible outcomes. This is at the heart of everything we do.

The Schools:

The King John School, in Benfleet, is a secondary school and sixth form, with over 2 000 students and approx. 250 staff, who specialise in mathematics and computing. The building dates back to 1949.

The James Hornsby School, in Laindon, is a secondary school of approx. 950 students and 100 staff. The building is approx. 50 years old.

Laindon Park is a single entry Primary, with under 200 students and approx. 29 staff. The building dates back to the early 1900 s.

The Tender:

The tender project is seeking to appoint a supplier whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities for each school in the Trust. The high quality service levels proposed should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff at all schools.

The basis and rationale that the client requires the successful supplier to operate to at all times, is being able to provide a school that is fit for purpose and that the supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the tender specification.

The contract being tendered is for three years in duration from 1.4.2019 until 31.3.2022, with the possibility of a further 2 year extension with agreement from the Trust (a 3 + 2 year contract). This contract will be fixed price in nature, with the Supplier invoicing the client for one-twelfth of the annual cost on a monthly basis.

It should be noted that the successful Supplier will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term.

The total value of the current cleaning provision across the Trust is 355 444 GBP.

(Further information is provided in the SQ Documentation.)

Additional information: Interest in the selection process should be expressed via email only to [email protected] clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The Selection Questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/zenith_multi_academy_trust

The closing date for receipt of the Selection Questionnaire is 3.12.2018 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to [email protected] by the above closing date and time.

Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to [email protected] by the above closing date and time.

It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.