Leeds City College - ESPO 900w Water Coolers Further Competition

For this project Leeds City College and Leeds College of Music are looking to engage with a supplier to provide a solution for our water fountains and water cooler / dispenser needs across multiple campuses and centres. Due to our requirements we will be accessing the ESPO Framework 900w Water Coolers across two Lots and will be looking for a comprehensive solution across our full estate.

A full specification of our needs and requirements can be found in Appendix D broken down across the pertinent Lots.

The contract will be managed by Leeds City College and Leeds College of Music respectively and review meetings shall be expected on a quarterly basis alongside generation and sharing of suitable management information. The review meetings will enable discussion not limited to the review of contract, discussing such matters as KPIs, complaints or poor performance, overperformance, improvements and developments, changes in key personnel, processes or services, new products, innovations and trends and management information.

The contract awarded is to be that included in the initial ESPO framework documentation and shall be let on a 24 month term with a potential 12 month extension at the mutual confirmation and acceptance of both the supplier and the contracting party.

Additional information: This opportunity is being run as further competition from ESPO Framework 900W Water Coolers, it is therefore open to any suppliers awarded to the ESPO Framework 900W Water Coolers in Lots Two and Lot Four as appropriate. Submissions from suppliers not awarded to the appropriate Lot or appropriate framework will be unable to tender for this opportunity.

The Procurement Process will be managed in house by Leeds City College's procurement function via the College's eTendering portal, which provides a secure delivery mechanism and an auditable record of the process. There is no cost associated with using the portal and merely requires a short registration process.

Tenderers are required to acknowledge receipt of the tender documents via the In-Tend portal.

Any issues, problems or queries with regards to the eTendering portal needs to be addressed firstly to In-Tend Support on 0845 557 8079 or by email to [email protected].

All documents will be made available through the In-Tend portal. All communication and clarification must be made through the In-Tend portal where possible. This ensures that a complete audit trail of the process is achieved. Questions raised which result in additional information being provided will be shared with all organisations together with Leeds City College's response, but will not breach any area of commercially sensitive or confidential information.

If the Tenderer cannot tender for any part(s) of the work as set out in the tender documents they must inform Paul Emmett, Procurement Manager, on behalf of Leeds City College at [email protected] as soon as possible, defining the relevant part(s) and stating reason(s) for their inability to tender for the given part(s).

Tenders must remain open for consideration (unless previously formally withdrawn) for not less than 12 weeks from the date fixed for the submission of the Tender.

Leeds City College accepts no liability for any costs incurred by organisations in respect of preparing and submitting documentation to any element of the procurement process. This opportunity is split into Lots based on the awarding group member, within each Lot is an additional split between the ESPO Lots as described in the ESPO framework documentation. We would require suppliers to provide pricing for all ESPO Lots under each group member Lot.75

Leeds City College does not require suppliers to submit pricing for all Lots. The College makes no commitment to accept multiple Lots from the same supplier and reserves the right to award individual Lots to different suppliers to ensure the more economically advantageous offering is taken up.

Delivery Notes

Leeds City College requires all submissions to be forwarded through the In-Tend e-tendering portal. There is no requirement to submit a hard copy of the submission in addition to the electronic copy therein provided.

Is a Recurrent Procurement Type? : No